HR Assistant

Ketech Asia Sdn. Bhd.; Kuala Lipis; On-site; MYR 39,000 - 61,000; Full time

Job summary

Ketech Asia Sdn. Bhd. is seeking an HR Assistant to join our team in Kuala Lipis, Pahang.

The role supports the HR department in daily operations including employee records management, payroll documentation, recruitment coordination, and general HR administration. The successful candidate will assist in ensuring HR processes comply with company policies and statutory requirements, maintain confidentiality, and support induction and training programs.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2–3 years of experience in HR administration, payroll, or employee records management.
• Knowledge of Malaysian Employment Act, overtime regulations, leave administration, and statutory requirements.
• Proficiency in Microsoft Office and experience with HR management systems or databases
• Familiarity with employment legislation, HR compliance requirements, and payroll administration
• Discretion and integrity in handling confidential employee information
• Attention to detail and accuracy in record-keeping and documentation

Responsibilities

• Maintain and update employee records in a secure and confidential manner.
• Review, verify and process overtime claims, leave requests, and other HR admin matters.
• Assist with recruitment activities: scheduling interviews, coordinating with candidates, preparing offers and onboarding docs.
• Provide administrative support: HR reports, correspondence, presentations.
• Coordinate employee induction and training programmes.
• Handle general HR inquiries and provide HR administrative support.
• Maintain HR files, documents, and databases with data protection compliance.
• Assist with organizing HR events and activities.
• Support preparation of HR policies and guidelines documentation

Skills

Attention to detail

Discretion and integrity

MS Office proficiency

HR data handling

Education

Diploma or Degree in HR Management / Business Admin

Tools

Microsoft Office

HRIS / HR management systems

Job description

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Ketech Asia Sdn. Bhd. – Kuala Lipis, Pahang

We are seeking an HR Assistant to join KETECH ASIA SDN. BHD. in Kuala Lipis, Pahang. This role provides support to the Human Resources Department in daily HR operations, including employee records management, recruitment coordination, payroll documentation, and general HR administration. The successful candidate will assist in ensuring HR processes are carried out smoothly in accordance with company policies and procedures.

Key responsibilities

Maintain and update employee records, including personal information, employment contracts, and performance documentation in a secure and confidential manner

Review, verify and process overtime claims, leave requests, and other employee administrative matters, including supporting documentation, in accordance with company policies, procedures, and applicable legal requirement

Assist with recruitment activities, including scheduling interviews, coordinating with candidates, and preparing offer letters and onboarding documentation

Provide administrative support to the HR department, including preparing HR reports, correspondence, and presentations

Coordinate employee induction and training programmes, ensuring new staff receive necessary orientation and documentation

Handle general HR inquiries from employees and provide support with HR-related administrative requests

Maintain HR files, documents, and databases, ensuring accuracy and compliance with data protection regulations

Assist with the organisation of HR events and activities

Support the preparation of HR policies, procedures, and guidelines documentation

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

Minimum 2–3 years of experience in HR administration, payroll, or employee records management.

Knowledge of Malaysian Employment Act, overtime regulations, leave administration, and statutory requirements.

Proficiency in Microsoft Office and experience with HR management systems or databases

Familiarity with employment legislation, HR compliance requirements, and payroll administration

Discretion and integrity in handling confidential employee information

Attention to detail and accuracy in record-keeping and documentation

Compliance & Integrity

We implement an Anti-Bribery Management System (ABMS) in line with ISO 37001. We uphold a strict zero-tolerance policy against bribery and corruption. Employment decisions are based solely on merit and integrity.

What we offer

At KETECH ASIA SDN. BHD., we are committed to creating a supportive workplace where our employees can thrive professionally and personally. We offer:

A competitive salary package commensurate with experience and qualifications

A collaborative and inclusive work environment where your contributions are valued

Career development opportunities through training and professional development programmes.

A collaborative and inclusive work environment where your contributions are valued.