HR & ADMINISTRATION ASSISTANT CUM PERSONAL ASSISTANT

Ipoh Sentral Sdn Bhd; Ipoh; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Normal working hours

Medical & Hospitalization coverage

Job summary

Ipoh Sentral Sdn Bhd invites applications for an HR & Administration Assistant cum Personal Assistant. The role supports Office Administration and PA duties to the CEO to ensure smooth operations, policy compliance and efficient coordination across departments.

Responsibilities include onboarding/offboarding, attendance management, meeting coordination, travel arrangements and confidential document handling. Strong bilingual communication in Bahasa Malaysia and English is required.

Qualifications

• Diploma in HR, Office Technology Management, Business Studies or Public Administration.
• At least two years of relevant experience.
• Strong MS Office, Canva, social media and cloud server skills.
• Excellent written and verbal communication in Bahasa Malaysia and English.

Responsibilities

• Assist in Office Administration tasks and PA duties.
• Onboard/offboard employees; manage attendance, leave, MC, claims and related records.
• Coordinate meetings, prepare minutes and manage CEO schedules.
• Organize training, welfare programs, events and document control.

Skills

Microsoft Office

Canva

Social Media

Cloud Server

Education

Diploma in HR

Office Technology Management

Business Studies

Public Administration

Tools

Microsoft Office

Canva

Cloud Server

Job description

HR & ADMINISTRATION ASSISTANT CUM PERSONAL ASSISTANT

This position is responsible for assisting in the implementation of Office Administration and Personal Assistant (PA) duties to the Chief Executive Officer (CEO) to ensure office operations run smoothly, efficiently, in an orderly manner and in compliance with company policies and legal requirements.

Key responsibilities

Office Administration

• Assist in the onboarding and offboarding processes of employees
• Manage attendance records, leave, medical certificates (MC), claims and related employee information
• Coordinate training programs, induction and human capital development activities
• Assist in organizing welfare programs, engagement, townhall, team building and company events
• Update and control all company documents for all departments in softcopy and hardcopy format according to established document management procedures
• Provide administrative support to all Human Resources matters from time to time
• Manage correspondence, incoming and outgoing documents
• Maintain physical and digital filing systems in an orderly manner
• Prepare monthly meeting minutes and follow up on monthly meeting decisions
• Monitor office asset inventory updates and administrative records

Personal Assistant

• Manage daily schedules, appointments, meetings and CEO calendar
• Coordinate internal and external meetings including preparation of agendas, documents and presentation materials
• Screen telephone calls, emails and correspondence involving the CEO
• Coordinate CEO official travel arrangements including flight bookings, hotels, transportation and visit schedules
• Prepare reports, letters, presentations and documents required by the CEO
• Act as communication coordinator between the CEO and internal departments, Board Members, strategic partners, customers and external agencies
• Ensure all confidential CEO documents are handled with full confidentiality
• Execute special tasks or instructions given by the CEO from time to time

Qualifications and Skills

1. Education

Diploma in Human Resources, Office Technology Management, Business Studies, Public Administration, or a related field.

2. Experience

At least two (2) year of relevant working experience.

3. Skills

Basic computer skills, including Microsoft Office, Canva, Social Media, and Cloud Server applications.

Knowledge and skills in document control management and Information Technology management.

Strong skills in coordinating meetings, preparing meeting minutes, and managing the schedules of senior management.

Good organisational and time management skills.

Effective written and verbal communication skills in both Bahasa Malaysia and English. Proficiency in other languages is an added advantage.

Benefit

• Normal working hours (8.00 am - 5pm)
• Medical & Hospitalization coverage

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