HR Admin (Mandarin)

Neusoft; Kuala Lumpur; On-site; MYR 44,640 - 66,960; Full time

Job summary

Neusoft in Kuala Lumpur seeks an HR & Administration professional to support recruitment, payroll, and office operations. You will handle full HR cycles, maintain records, and ensure statutory compliance while liaising with vendors and internal teams.

The role requires 3–5 years of HR/administration experience, strong English and Bahasa Malaysia, and proficiency with Microsoft Office. A proactive, service‑minded attitude is essential for success in this role.

Qualifications

• Diploma or degree in HR Management or Business Administration.
• 3–5 years HR and Administration experience.
• Knowledge of Malaysian Employment Act and labour regulations.
• Payroll processing and statutory compliance experience.
• Proficient in English and Bahasa Malaysia (written and spoken).
• Strong communication and interpersonal skills with a proactive attitude.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Assist in full recruitment cycle: job postings, screening, interview coordination, onboarding.
• Maintain and update employee records and leave records.
• Administer monthly payroll processing and statutory contributions (EPF, SOCSO, EIS, PCB).
• Prepare Form E, EA, Form 22 and submission.
• Coordinate probation reviews and performance appraisals.
• Support staff training and employee engagement activities.
• Handle HR-related enquiries and ensure compliance with laws and policies.
• Manage office administration, facilities, and vendor coordination.
• Prepare administrative documents and internal communications.

Skills

Communication skills

Interpersonal skills

Proactive service orientation

Education

Diploma or Degree in HR Management / Business Administration

Tools

Microsoft Office

Job description

• Assist in the full recruitment cycle, including job posting, candidate screening, interview coordination, and onboarding.
• Maintain and update employee records (personal files, leave records, etc.).
• Administer monthly payroll processing, statutory contributions (EPF, SOCSO, EIS, PCB), annual Form E & EA preparation, and Form 22 submission.
• Coordinate probation reviews and performance appraisal processes.
• Support staff training, employee engagement activities, and HR-related events.
• Handle employee enquiries regarding HR policies, benefits, and procedures. And ensure compliance with Malaysian labour laws and internal HR policies.
• Perform ad hoc task

Administration

• Manage office administration, including stationery, pantry supplies, office assets, courier services, and document filing.
• Maintain office facilities and common areas, and coordinate with vendors and service providers for office maintenance, utilities, and supplies.
• Administer office access control, including access card issuance, deactivation, and record maintenance.
• Prepare administrative documents, internal communications, reports (attendance, petty cash, maintenance schedules), and other related records.
• Perform ad hoc task

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3–5 years of experience in HR and Administration.
• Good knowledge of Malaysian Employment Act, labour regulations, and HR best practices.
• Hands‑on experience with payroll processing and statutory compliance (EPF, SOCSO, EIS, PCB, Form E, Form EA, Form 22).
• Good command of English and Bahasa Malaysia, both written and spoken.
• Strong communication and interpersonal skills with a positive, proactive, and service‑oriented attitude.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to work independently, prioritize multiple tasks, and work effectively under minimal supervision.