HR and Admin Executive

Lives Group; Selangor; On-site; MYR 38,000 - 48,000; Full time

Job summary

SPD Scientific (M) Sdn Bhd is seeking an HR and Admin Executive in Malaysia (Selangor). The role involves full general administrative support across the group of companies and Directors, including travel arrangements, front-desk duties, and meeting-room management.

Responsibilities include mail handling, procurement, facilities upkeep, attendance reporting, expense management, onboarding/offboarding, and HR benefits administration, with involvement in staff welfare activities and HR events.

Qualifications

• 3–5 years of relevant HR and admin experience.

Responsibilities

• Support group-wide admin tasks for the Directors including travel arrangements and claims management for C‑level executives.
• Manage visitors and meeting rooms; front-desk duties and receiving guests.
• Handle incoming/outgoing mail, courier arrangements locally and overseas.
• Procure and manage office, pantry and marketing supplies; maintain contracts.
• Oversee office facilities/equipment/assets and supervise cleaning staff.
• Maintain corporate birthday/telephone lists; support travel for staff and Directors.
• Collate attendance/leave records and assist in absenteeism/training reporting.
• Manage admin expenses and petty cash; monitor contracts (lease, insurance, vendors).
• Coordinate corporate gifts purchases and onboarding/exit processes for staff.
• Prepare materials for Sales/Marketing; assist HR engagement activities and staff welfare programs.
• Assist HR benefits administration and handle ad-hoc duties as assigned.

Job description

3 - 5 Years

Permanent

Job Description

Group Company: SPD Scientific (M) Sdn Bhd

Designation: HR and Admin Executive

Primary Responsibilities:

• Management Support: Full general administrative support to our Group of Companies and the Directors including but not limited to travel arrangements and claims management of C-level
• Visitor and meeting rooms management
• Corporate Administration: Front-Desk administration and management; receiving company guests and phone-call handling
• Responsible for the distribution of incoming mails, postage handling for outgoing mails and courier arrangements for local and overseas
• Purchase and manage office, pantry and marketing supplies, maintenance contracts etc
• Responsible for maintenance and upkeep of office facilities/equipment/assets and housekeeping including supervising the office cleaner
• Update Corporate birthday and telephone list
• Assist and coordinate corporate travel arrangements for the Directors and company staff
• Collate attendance/leave records and provide support on reporting on absenteeism and training
• Prepare and manage admin general expenses reports and petty cash
• Monitoring and recording of all contracts including lease, insurance, vendor etc for the group
• Coordinate on purchase of corporate gifts
• Assist in onboarding/exit for staffs as administrator
• Prepare materials and collaterals for the Sales and Marketing Department
• HR Engagement and Welfare: Involvement and assist in HR team’s engagement initiatives and programs such as social activities, staff wellness/welfare initiatives, company trip, teambuilding events etc
• Process and track HR-related benefits administration
• Any Adhoc duties as assigned

Additional Responsibilities:

Reporting Team

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Specific requirements

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Job Snapshot

Updated Date

27-09-2024

Job ID

LIVESGROUP_135

Department

Human Resources & Admin

Location