HR Admin Senior Executive

Sushiro; Kuala Lumpur; On-site; MYR 42,000 - 54,000; Full time

Job summary

Sushiro in Malaysia is seeking an HR Administrator to oversee monthly payroll, attendance, and statutory contributions, while maintaining accurate HRIS and employee master data. The role covers full employee lifecycle tasks, from probation through offboarding, and includes drafting employment letters and HR documentation.

The successful candidate will manage calendars, track deadlines, and contribute to process improvements across HR workflows and internal controls.

Qualifications

• Experience with payroll and attendance processes.
• Proficiency in HRIS data maintenance and reporting.
• Familiarity with employee lifecycle activities and documentation.

Responsibilities

• Manage monthly payroll, attendance and applicable statutory contributions.
• Administer and maintain the HRIS and employee master data, ensuring information is complete, accurate and up to date.
• Manage employee lifecycle processes including probation, confirmation, promotion, transfer, contract renewal, resignation and offboarding.
• Prepare and maintain employment letters and related HR documentation.
• Maintain the HR Department's master calendar, task tracker and key deadlines.
• Identify data discrepancies, overdue matters and potential operational issues, and escalated where necessary.
• Support continuous improvement of HR workflows, processes, systems and internal controls.
• Coordinate/handle assigned office administrative matters, including replenishment, maintenance, agreements renewal, business trip arrangement and related administrative matters.

Skills

Payroll processing

HRIS accuracy

Employee lifecycle management

Data integrity

Administrative skills

Education

Diploma/Certificate in HR or related field

Tools

HRIS

MS Excel

MS Word

Job description

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• Manage monthly payroll, attendance and applicable statutory contributions.
• Administer and maintain the HRIS and employee master data, ensuring information is complete, accurate and up to date.
• Manage employee lifecycle processes including probation, confirmation, promotion, transfer, contract renewal, resignation and offboarding.
• Prepare and maintain employment letters and related HR documentation.
• Maintain the HR Department's master calendar, task tracker and key deadlines.
• Identify data discrepancies, overdue matters and potential operational issues, and escalated where necessary.
• Support continuous improvement of HR workflows, processes, systems and internal controls.
• Coordinate/handle assigned office administrative matters, including replenishment, maintenance, agreements renewal, business trip arrangement and related administrative matters.