HR Admin - Operation Support Admin

Versatile Rising Sdn. Bhd.; Bayan Lepas; On-site; MYR 28,000 - 42,000; Full time

Benefits offered by this job

Basic salary with performance Incenti

Exposure to recruitment and payroll

Training and career development

Supportive team environment

Job summary

Versatile Rising Sdn. Bhd. is seeking an organized HR/Administration assistant in Penang to support recruitment and outsourcing teams with clerical tasks, contracts, reports and payroll-related documents.

You will coordinate onboarding, maintain records in databases and Google Sheets, handle attendance and payroll data, and assist with campaigns, interviews and onsite activities in a fast-paced environment.

Qualifications

• Diploma or degree in business, HR or related field.
• 1+ year of administrative, HR, payroll or operations support preferred; fresh graduates welcome.
• Good English and Bahasa Malaysia; Mandarin an advantage.
• Proficient with Microsoft Excel, Google Sheets and email communication.

Responsibilities

• Provide administrative and operational support to recruitment and outsourcing teams.
• Prepare employment letters, contracts, reports, invoices, timesheets and other HR documents.
• Coordinate onboarding, medical checks, hostel, transport and site reporting as required.
• Maintain accurate employee, candidate and client records in databases and sheets.
• Monitor attendance and payroll-related information and supporting documents.
• Liaise with employees, site supervisors, clients and internal teams on daily matters.
• Assist with employee enquiries, disciplinary documentation and deployment matters.
• Support recruitment campaigns, walk-ins, job fairs and onsite activities.
• Track recruitment progress, headcount and monthly reports.
• Perform general office administration and other duties as assigned.

Skills

Administrative support

HR coordination

Multitasking

Communication

Attention to detail

Education

Diploma or Degree in Business Administration, HR, Management or related field

Tools

Microsoft Excel

Google Sheets

Word processing / Email

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Responsibilities

• Provide administrative and operational support to the recruitment and outsourcing teams.
• Prepare employment letters, contracts, reports, invoices, timesheets and other HR-related documents.
• Coordinate employee onboarding, including document collection, medical check-up, hostel, transport and site reporting arrangements where required.
• Maintain accurate employee, candidate and client records in the company database, Google Sheets and internal systems.
• Monitor attendance, payroll-related information, leave, employee status and supporting documents.
• Liaise with employees, site supervisors, clients and internal team members on daily operational matters.
• Assist in handling employee enquiries, disciplinary documentation, resignation, replacement and deployment matters.
• Support recruitment campaigns, walk-in interviews, job fairs and onsite activities when needed.
• Track recruitment progress, headcount fulfilment and monthly operational reports.
• Perform general office administration and other duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Human Resources, Management or related field.
• At least 1 year of administrative, HR, payroll, recruitment or operations support experience is preferred. Fresh graduates are welcome to apply.
• Good command of English and Bahasa Malaysia; Mandarin is an added advantage.
• Proficient in Microsoft Excel, Word, Google Sheets and email communication.
• Detail-oriented, organised and able to handle documentation accurately.
• Able to manage multiple tasks, follow up proactively and work under deadlines.
• Good communication and coordination skills with employees, clients and internal teams.
• Responsible, disciplined and willing to learn in a fast-paced environment.

What We Offer

• Basic salary with performance incentive.
• Exposure to recruitment, HR outsourcing, payroll and workforce operations.
• Training and career development opportunities.
• Supportive team environment and clear career progression.