Human Resources and Admin Assistant

Ecoware International; Johor Bahru; On-site; MYR 39,000 - 50,000; Full time

Job summary

Ecoware International is seeking an HR/Admin Assistant in Malaysia to support recruitment, employee records, payroll inputs, and training coordination. You will handle routine HR tasks, assist with policies and benefits, and maintain confidential information with integrity.

The role requires a Diploma in HRM or BA, fresh graduates are encouraged to apply, and good English and Bahasa Malaysia are expected. Proficiency in MS Office is essential, with a fast-paced environment and confidentiality a

Qualifications

• Diploma in Human Resource Management, Business Administration or related field.
• Fresh graduates are encouraged to apply; internship or admin experience is a plus.
• Basic knowledge of Malaysian Employment Act and statutory requirements (EPF, SOCSO, EIS).
• Good command of English and Bahasa Malaysia, written and spoken.

Responsibilities

• Assist in full recruitment process: posting, screening, interview coordination, onboarding.
• Maintain and update employee records in HR system (personal details, leave, attendance, movement).
• Prepare monthly payroll inputs, overtime, and leave summaries.
• Assist with employee queries, policies, benefits, and performance reviews.
• Coordinate training activities and track attendance; maintain training records.
• Prepare letters (confirmation, promotion, transfer, warning, termination).
• Oversee office supplies, equipment, maintenance, cleanliness, and vendor liaison.
• Support ISO documentation and audits; ensure compliance with ISO 9001:2015.

Skills

Organizational skills

Attention to detail

Confidentiality

Independent work

Microsoft Office (Word, Excel, PowerPt

Education

Diploma in Human Resource Management or Business Administration

Tools

MS Word

MS Excel

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist in the full recruitment process: job posting, candidate screening, interview coordination, and onboarding.

Assist to maintain and update employee records in the HR system (e.g., personal details, leave, attendance, and movement).

Preparing monthly payroll inputs, overtime calculations, and leave summaries.

Assist in employee queries related to HR matters, policies, and benefits.

Assist the performance review process and maintain the record.

Assist in coordinating training activities, track attendance, and maintain training records.

Assist in preparing letters including confirmation, promotion, transfer, warning, and termination.

Administrative Responsibilities

Assist in overseeing office supplies, equipment, and maintenance coordination.

Assist in managing office cleanliness, repairs, and vendor liaison (e.g., cleaner, courier, printer service).

Assist in monitoring and managing company assets, stationery, pantry stock, and office inventory.

Assist in administrative support for meetings, travel bookings, company events, and staff claims.

Assist in company license renewals, insurance updates, and utility management.

Maintain proper filing systems (digital and physical) for HR and administrative documents.

Support preparation of monthly reports and management documentation.

ISO Documentation Support (if applicable)

Assist with maintaining HR-related ISO documentation and support audits.

Ensure administrative processes comply with company's ISO 9001:2015 standards.

Ad Hoc Duties

Perform other duties as assigned by management to support HR and administration operations.

Requirement

Candidate must possess at least a Diploma in Human Resource Management, Business Administration, or related field.

Fresh graduates are encouraged to apply; relevant internship or administrative experience is an advantage.

Basic knowledge of Malaysian Employment Act and statutory requirements (e.g., EPF, SOCSO, EIS).

Good command of English and Bahasa Malaysia, both written and verbal.

Computer literate with proficiency in Microsoft Word, Excel, and PowerPoint.

Strong sense of responsibility, good organizational skills, and attention to detail.

Able to work independently with minimal supervision and maintain confidentiality.

Willing to learn and adapt in a fast-paced working environment.