Assistant Manager, Human Resources

XTEP MALAYSIA SDN. BHD.; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

XTEP MALAYSIA SDN. BHD. is seeking an HR professional to oversee recruitment, payroll, and comprehensive HR operations in Kuala Lumpur.

You will partner with department heads to forecast manpower, manage onboarding, and ensure compliance with Malaysian labour laws. The role requires 4+ years of relevant experience, Mandarin proficiency, and strong communication and organisational skills. This position offers a dynamic, multi-task environment with exposure to payroll, employee relations, and

Qualifications

• Diploma or Degree in HR, Business Administration, or related field.
• Minimum 4 years of relevant working experience.
• Good communication and organisational skills.
• Proficient in Microsoft Office.
• Able to work independently and handle multiple tasks.
• Must be able to speak and write in Mandarin to liaise with China Headquarters.
• Candidates who are able to start immediately will have an added advantage.

Responsibilities

• Oversee the end-to-end recruitment process, including job postings, screening, interviews, and selection.
• Coordinate with department heads to identify manpower requirements.
• Manage onboarding and orientation for new employees.
• Monitor recruitment progress and maintain recruitment records.
• Perform monthly payroll processing and ensure timely salary payments.
• Ensure accurate calculation of overtime, allowances, bonuses, and statutory contributions.
• Oversee monthly statutory submissions and payments to EPF, SOCSO, EIS, and PCB/MTD.
• Maintain payroll records and ensure confidentiality of employee information.
• Handle employee grievances, disciplinary matters, misconduct investigations, and conflict resolution.
• Advise management and employees on HR policies and procedures.
• Coordinate performance appraisals and employee engagement activities.
• Support employee retention and workplace communication initiatives.
• Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian employment legislation.
• Monitor updates to labour laws and statutory requirements.
• Prepare and maintain employment contracts, HR policies, and employee handbooks.
• Ensure proper documentation of employee records and disciplinary cases.
• Coordinate annual performance appraisals and performance improvement plans.
• Identify training needs and organize employee development programmes.
• Monitor training effectiveness and maintain training records.
• Support succession planning and talent development initiatives.
• Perform daily HR operations, including attendance, leave management, and employee records.
• Oversee preparation of offer letters, employment contracts, confirmation letters, and resignation documentation.
• Manage employee transfers, promotions, confirmations, and exit procedures.
• Prepare HR reports, headcount reports, and manpower analysis for management.
• Assist in developing and implementing HR policies and procedures.
• Recommend improvements to HR processes and operational efficiency.
• Support workforce planning, budgeting, and organizational development.
• Provide HR advice and support to department heads and senior management.

Skills

Mandarin proficiency

Communication

Organizational skills

Microsoft Office

Education

Diploma or Degree in HR/Business Administration

Tools

Microsoft Office

Job description

Oversee the end-to-end recruitment process, including job postings, screening, interviews, and selection.

Coordinate with department heads to identify manpower requirements.

Manage onboarding and orientation for new employees.

Monitor recruitment progress and maintain recruitment records.

2. Payroll & Compensation

Perform monthly payroll processing and ensure timely salary payments.

Ensure accurate calculation of overtime, allowances, bonuses, and statutory contributions.

Oversee monthly statutory submissions and payments to EPF, SOCSO, EIS, and PCB/MTD.

Maintain payroll records and ensure confidentiality of employee information.

3. Employee Relations

Handle employee grievances, disciplinary matters, misconduct investigations, and conflict resolution.

Advise management and employees on HR policies and procedures.

Coordinate performance appraisals and employee engagement activities.

Support employee retention and workplace communication initiatives.

4. Malaysian Labour Law Compliance

Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian employment legislation.

Monitor updates to labour laws and statutory requirements.

Prepare and maintain employment contracts, HR policies, and employee handbooks.

Ensure proper documentation of employee records and disciplinary cases.

5. Performance & Training Management

Coordinate annual performance appraisals and performance improvement plans.

Identify training needs and organize employee development programmes.

Monitor training effectiveness and maintain training records.

Support succession planning and talent development initiatives.

6. HR Operations & Administration

Perform daily HR operations, including attendance, leave management, and employee records.

Oversee preparation of offer letters, employment contracts, confirmation letters, and resignation documentation.

Manage employee transfers, promotions, confirmations, and exit procedures.

Prepare HR reports, headcount reports, and manpower analysis for management.

7. HR Policy & Strategic Support

Assist in developing and implementing HR policies and procedures.

Recommend improvements to HR processes and operational efficiency.

Support workforce planning, budgeting, and organizational development.

Provide HR advice and support to department heads and senior management.

Job Requirements

Diploma or Degree in Human Resources, Business Administration, or a related field.

Minimum 4 years of relevant working experience.

Good communication and organisational skills.

Proficient in Microsoft Office.

Able to work independently and handle multiple tasks.

Must be able to speak and write in Mandarin to liaise with China Headquarters.

Candidates who are able to start immediately will have an added advantage.