HR & Admin Executive

RL KAWALAN PRO SDN BHD; Seremban; On-site; MYR 38,000 - 72,000; Full time

Job summary

RL KAWALAN PRO SDN BHD is seeking a Human Resources professional to manage foreign worker matters and handle core HR operations. The role emphasizes recruitment, onboarding, permits, visa renewals, hostel management, attendance, payroll data, and strict compliance with Malaysian labour laws.

Fresh graduates with internship experience are welcome, but candidates with 2+ years of HR experience will be given preference.

Qualifications

• Bachelor's degree in HR Management, Business Administration, or related field.
• 2+ years of HR experience, preferably with foreign workers.
• Familiarity with Malaysian labour laws and foreign worker procedures.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information.

Responsibilities

• Manage all matters related to foreign workers: recruitment, onboarding, permits, renewals.
• Liaise with government authorities and service providers regarding foreign worker matters.
• Maintain accurate employee records and HR documentation.
• Coordinate hostel, transport, and welfare for foreign workers.
• Support payroll data and attendance/leave management.
• Ensure compliance with policies and labour laws.
• Provide general HR and admin support to management.

Skills

Foreign workers management

HR experience

Communication

Organization

Discretion & confidentiality

Multitasking

Education

Bachelor's degree in HR Management / Business Administration

Tools

Microsoft Office

Job description

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Bachelor's Degree in Human Resource Management, Business Administration, or a related field.

Fresh graduates with relevant internship experience are encouraged to apply; however, candidates with experience will be given preference.

Experience

Minimum 2 years of working experience in Human Resources.

Experience in managing foreign workers (recruitment, documentation, permit renewal, hostel management, and liaison with government agencies) is preferred.

Good knowledge of Malaysian labour laws and HR practices.

Familiarity with foreign worker management procedures and statutory compliance.

Strong organizational and administrative skills.

Good communication and interpersonal skills.

Able to handle confidential information professionally.

Proficient in Microsoft Office (Word, Excel, Outlook).

Able to work independently and manage multiple tasks with minimal supervision.

Good problem-solving and time management skills.

Job Responsibilities

Manage all matters related to foreign workers, including recruitment, onboarding, work permits, visa renewals, FOMEMA arrangements, and documentation.

Liaise with relevant government authorities, agencies, and service providers regarding foreign worker matters.

Maintain accurate employee records and HR documentation.

Support recruitment, onboarding, and offboarding processes for local and foreign employees.

Monitor employee attendance, leave records, and disciplinary matters.

Assist in payroll preparation by providing accurate HR data and records.

Coordinate staff welfare, hostel arrangements, transportation, and other administrative matters for foreign workers.

Ensure compliance with company policies, labour laws, and statutory requirements.

Provide general HR and administrative support as assigned by management.