HR Executive

Alfagomma; Pasir Gudang; On-site; MYR 48,000 - 72,000; Full time

Job summary

Jora Malaysia is seeking a results-driven HR professional to oversee end-to-end foreign worker management in Pasir Gudang, Johor. You will handle hiring, renewals, terminations, and onboarding while ensuring all permits and documentation meet regulatory requirements.

The role requires 3–5 years in Malaysia HR with strong knowledge of the Employment Act, immigration rules, and related agencies. You will maintain HRIS records, prepare compliance reports, and collaborate with operations to uphold

Qualifications

• Diploma or Bachelor's in HR or related field.
• 3–5 years HR experience with foreign worker management in Malaysia.
• Solid knowledge of Employment Act (Malaysia) and foreign worker regulations.
• Familiarity with Immigration, FOMEMA, MITI, JTK, SOCSO, EPF processes.
• Experience with HRIS/HRMS and advanced Excel.

Responsibilities

• Oversee end-to-end process for hiring, renewing, and terminating foreign workers.
• Ensure compliance with immigration, labor laws and related agencies.
• Manage quota submissions, levy payments, and approvals for foreign workers.
• Coordinate visa/permit applications, renewals, and re-entry requirements.
• Maintain accurate HRIS/employee records and produce reports.
• Handle onboarding and exit processes for foreign workers.

Skills

HR management

Regulatory compliance

English & Malay communication

Attention to detail

Analytical mindset

Education

Diploma / Bachelor's degree in HR / related field

Tools

HRIS/HRMS systems

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Oversee end-to-end process for hiring, renewing, and terminating foreign workers (foreign worker permits, passes, and related documentation).

Ensure compliance with applicable laws and regulations from Immigration, MITI, JTK, FOMEMA and other relevant agencies.

Manage quota submissions, levy payments, and approvals for foreign workers; monitor expiry dates and initiate renewal actions.

Coordinate visa/permit applications, approvals, renewals, and re-entry requirements; liaise with government authorities as needed.

Maintain accurate records in HRIS and employee files for all foreign workers; prepare reports for management and regulatory bodies.

Handle foreign worker onboarding and exit processes in accordance with policy and legal requirements.

Compliance & Regulatory

Stay current with Malaysian labor laws, immigration rules, and foreign worker policy changes; communicate impact to HR and operations.

Documentation & Recordkeeping

Maintain accurate and organized documentation for all foreign workers, including contracts, permits and medical checks.

Ensure document retention in line with company policy and legal requirements.

Oversee and manage hostel arrangements for foreign workers.

Ensure hostel operations comply with all applicable laws, guidelines, and company policies; maintain safe, clean, and compliant living environments.

Monitor hostel occupancy, health and safety standards, sanitation, and emergency procedures.

Ensure proper documentation and records for hostel residents, including housing contracts and rules regulation.

Stay compliant with the Hostel Act (and related regulations); manage registrations, inspections, and corrective actions as required.

Liaise with relevant authorities, auditors, and external vendors related to hostel compliance and operations.

Qualifications:

Diploma / Bachelor's degree in Human Resources, Business Administration, or related field.

Minimum 3-5 years of HR experience, with demonstrated exposure to foreign worker management and compliance in Malaysia.

Solid knowledge of Employment Act (Malaysia) and foreign worker regulatory framework; familiarity with Immigration, FOMEMA, MITI, JTK, SOCSO, EPF, and related processes.

Experience with HRIS/HRMS systems and Microsoft Office (advanced Excel skills preferred).

Strong attention to detail, analytical mindset, and ability to maintain high standards of confidentiality.

Excellent communication skills in English and Malay

Ability to work independently, manage multiple priorities, and collaborate with cross-functional teams.