HR & ADMIN EXECUTIVE

Foil Laminate Industries.; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an HR Generalist to oversee payroll, recruitment, employee relations, training and development, and compliance with policies and employment laws in Malaysia. The role also covers administrative functions including facility management and vendor liaison.

You will handle payroll calculations, HR documentation, and compliance with ISO standards, while supporting leave, insurance, and foreign worker processes.

Qualifications

• Ability to manage payroll using SQL.
• Experience with document control for ISO.

Responsibilities

• Manage payroll administration including overtime, shift, and incentive calculations.
• Handle recruitment and employee relations activities.
• Provide counselling and training and development support.
• Manage compensation and benefits administration.
• Ensure compliance with company policies, procedures, and employment laws.
• Prepare and maintain HR documentation including employment, confirmation, promotion, warning, and termination letters.
• Manage leave recording, medical reimbursements, insurance administration.
• Oversee foreign worker applications, work permits, passport renewals, FOMEMA, hostel and transport arrangements.
• Liaise with government bodies on EPF, SOCSO, and Income Tax matters.
• Attend management and departmental meetings to recommend and implement new HR and administrative approaches and procedures.
• Review, maintain, and update the HR Manual and Employee Handbook.
• Participate as a committee member of the Occupational Safety and Health Team.
• Maintain and safeguard the factory and office.
• Control and maintain records on uniforms, security guards, CCTV, alarm systems, IT, keys, stationery, and company properties.
• Review and control company utilities, staff claims, and entertainment expenses.
• Liaise with vendors and statutory authorities on licensing matters.
• Attend and lead ad hoc projects and yearly functions.
• Inform management of complaints and issues affecting the company.

Skills

Payroll management via SQL

ISO document control

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role encompasses the full HR spectrum including payroll administration, recruitment, employee relations, counselling, training and development, compensation and benefits, and compliance with company policies and employment laws. The role also covers administrative functions including facility maintenance, records management, vendor liaison, and utility control.

Key responsibilities

• Manage payroll administration including overtime, shift, and incentive calculations
• Handle recruitment and employee relations activities
• Provide counselling and training and development support
• Manage compensation and benefits administration
• Ensure compliance with company policies, procedures, and employment laws
• Prepare and maintain HR documentation including employment, confirmation, promotion, warning, and termination letters
• Manage leave recording, medical reimbursements, insurance administration
• Oversee foreign worker applications, work permits, passport renewals, FOMEMA, hostel and transport arrangements
• Liaise with government bodies on EPF, SOCSO, and Income Tax matters
• Attend management and departmental meetings to recommend and implement new HR and administrative approaches and procedures
• Review, maintain, and update the HR Manual and Employee Handbook
• Participate as a committee member of the Occupational Safety and Health Team
• Maintain and safeguard the factory and office
• Control and maintain records on uniforms, security guards, CCTV, alarm systems, IT, keys, stationery, and company properties
• Review and control company utilities, staff claims, and entertainment expenses
• Liaise with vendors and statutory authorities on licensing matters
• Attend and lead ad hoc projects and yearly functions
• Inform management of complaints and issues affecting the company

About you

• Ability to manage payroll using SQL
• Experience with document control for ISO