HR & Admin Executive

Gaia Carbon; Kampung Baru Ulu Tiram; On-site; MYR 48,000 - 72,000; Full time

Job summary

Gaia Carbon in Malaysia seeks an experienced HR Administrator to handle and execute HR processes including recruitment, onboarding, payroll, and employee relations, while providing comprehensive administrative support to the management team and other departments.

You will oversee HR and administration, ensure compliance with labour laws, liaise with vendors and government agencies, and contribute to the continuous improvement of the integrated management system.

Qualifications

• Professional Certificate, Diploma, Advance/Higher/Graduate/Degree in Administration or equivalent.
• At least 5 years of experience in related field.
• Excellent interpersonal skills and ability to communicate in Mandarin, English and Bahasa Malaysia
• Responsible and reliable, able to work independently, meet deadlines
• Knowledge in human resources management and internal control policy and procedure
• Computer literate and familiar with Microsoft Office (Excel, Word, Outlook)
• Experience with purchasing production equipment, parts and tools preferred

Responsibilities

• Handle and execute HR processes such as recruitment, onboarding, payroll, and employee relations
• Maintain employee records and ensure compliance with relevant labour laws and regulations
• Organise and coordinate company events, meetings, and other administrative tasks
• Provide administrative support to the management team and other departments as needed
• Liaise with external service providers, vendors, and government agencies on administrative matters
• Implement policies, activities, procedures, and instructions as relevant and required by the integrated management system
• Oversee, manage and control human resources and administration for the company

Skills

Interpersonal skills

Communication in Mandarin/English/Bah?

Education

Administration certificate/degree

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This role involves handling and executing HR processes such as recruitment, onboarding, payroll, and employee relations, while providing comprehensive administrative support to the management team and other departments. You will oversee, manage and control human resources and administration for the company, ensuring compliance with relevant labour laws and regulations.

Key responsibilities

• Handle and execute HR processes such as recruitment, onboarding, payroll, and employee relations
• Maintain employee records and ensure compliance with relevant labour laws and regulations
• Organise and coordinate company events, meetings, and other administrative tasks
• Provide administrative support to the management team and other departments as needed
• Liaise with external service providers, vendors, and government agencies on administrative matters (DOE, DOSH, JTK)
• Implement policies, activities, procedures, and instructions as relevant and required by the integrated management system
• Oversee, manage and control human resources and administration for the company

About you

• Professional Certificate, Diploma, Advance/Higher/Graduate/Degree in Administration or equivalent
• At least 5 years of experience in related field
• Excellent interpersonal skills and able to communicate in Mandarin, English and Bahasa Malaysia
• Responsible and reliable, able to work independently, committed and meet deadlines
• Knowledge in human resources management and internal control policy and procedure
• Computer literate and familiar with Microsoft Office (Excel, Word, Outlook)
• Experience with purchasing production equipment, parts and tools preferred