HR & Admin Executive

Private Advertiser; Kuching; On-site; MYR 33,000 - 61,000; Full time

Job summary

Private Advertiser is seeking an HR & Admin Executive to manage the full recruitment cycle from vacancy request to onboarding. You will liaise with department heads to understand manpower requirements, job scope, salary range and candidate requirements, and prepare and post compelling job advertisements.

Responsibilities include sourcing candidates, screening resumes, coordinating interviews, maintaining records, and assisting day-to-day HR administration, with strong emphasis on end-to-end

Qualifications

• Diploma or Bachelor's Degree in HR, Business Administration, Management or a related field.
• Preferably 1–2 years of HR experience, candidates with strong recruitment experience will be considered.
• Experience in end-to-end recruitment is highly preferred.
• Familiarity with JobStreet, Indeed, Hiredly, LinkedIn, Facebook or other recruitment platforms.
• Able to communicate professionally with candidates, managers and employees.
• Organized, detail-oriented and able to manage multiple vacancies simultaneously.

Responsibilities

• Handle the full recruitment cycle from vacancy request to onboarding.
• Liaise with department heads and managers to understand manpower requirements, job scope, salary range and candidate requirements.
• Prepare and update Job Descriptions (JD) and job advertisements according to the requirements of each position.
• Post job vacancies on appropriate recruitment platforms.
• Actively source candidates through job portals, social media, recruitment agencies, referrals, walk-in applicants and other suitable channels.
• Review and screen resumes/applications and shortlist candidates based on the required qualifications, experience, skills and suitability.
• Contact shortlisted candidates to conduct initial phone/WhatsApp screening and verify their work experience, expected salary, availability etc.
• Arrange and coordinate interviews between candidates and hiring managers.
• Confirm interview appointments with candidates and ensure candidates receive the necessary interview information.
• Conduct initial HR interviews and provide candidate assessments or recommendations to the relevant hiring manager.
• Maintain proper records of interview results, candidate feedback and hiring decisions.
• Maintain accurate and confidential employee records.
• Ensure HR documentation is properly maintained and readily available when required.
• Assist in the day-to-day administration of the HR department.
• Handle HR-related enquiries from employees and candidates.

Skills

Recruitment experience

Interview coordination

Candidate screening

HR administration

Education

HR degree

Business/Management degree

Job description

Handle the full recruitment cycle from vacancy request to successful onboarding.

Liaise with department heads and managers to understand manpower requirements, job scope, salary range and candidate requirements.

Prepare and update Job Descriptions (JD) and job advertisements according to the requirements of each position.

Post job vacancies on appropriate recruitment platforms.

Actively source candidates through job portals, social media, recruitment agencies, referrals, walk-in applicants and other suitable channels.

Review and screen resumes/applications and shortlist candidates based on the required qualifications, experience, skills and suitability.

Contact shortlisted candidates to conduct initial phone/WhatsApp screening and verify their work experience, expected salary, availability etc.

Arrange and coordinate interviews between candidates and hiring managers.

Confirm interview appointments with candidates and ensure candidates receive the necessary interview information.

Conduct initial HR interviews and provide candidate assessments or recommendations to the relevant hiring manager.

Maintain proper records of interview results, candidate feedback and hiring decisions.

Maintain accurate and confidential employee records.

Ensure HR documentation is properly maintained and readily available when required.

Assist in the day-to-day administration of the HR department.

Handle HR-related enquiries from employees and candidates.

Requirements

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.

Preferably 1–2 years of experience in HR, candidates with strong recruitment experience will be considered.

Experience in end-to-end recruitment is highly preferred.

Familiarity with JobStreet, Indeed, Hiredly, LinkedIn, Facebook or other recruitment platforms.

Able to communicate professionally with candidates, managers and employees.

Organized, detail-oriented and able to manage multiple vacancies simultaneously.

Proactive and willing to actively source candidates rather than relying only on incoming applications.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?