HR & Admin, Junior Executive

Utopia Borneo Sdn Bhd; West Coast Division; On-site; MYR 39,000 - 61,000; Full time

Job summary

Utopia Borneo Sdn Bhd is seeking an HR Executive to manage recruitment, onboarding, payroll, and lifecycle activities. You will coordinate interviews, prepare offers, and maintain attendance data using AutoCount HRMS in a dynamic environment.

The ideal candidate holds a diploma or bachelor’s degree in HR or related field with 1–3 years of experience, strong Excel skills, and knowledge of Malaysian HR requirements. Construction or project-based exposure is a plus.

Qualifications

• Diploma or Bachelor's Degree in HR or related field.
• 1–3 years of HR, administration or recruitment experience.
• Good working knowledge of Microsoft Excel.
• Experience with AutoCount HRMS or other HR/payroll systems is advantageous.
• Basic to intermediate knowledge of Malaysian HR and statutory requirements (EPF/KWSP, PERKESO, EIS, LHDN).
• Good communication and interpersonal skills.
• Strong organisational skills with attention to detail and accuracy.
• Capable of handling confidential payroll information and multiple tasks.

Responsibilities

• Manage recruitment from vacancy posting to interview coordination and offer preparation.
• Post vacancies on JobStreet, MyFutureJobs and other platforms.
• Screen and shortlist candidates based on requirements and salary expectations.
• Coordinate interviews with candidates and hiring managers.
• Conduct or coordinate online interviews when needed.
• Participate in career fairs and recruitment events.
• Prepare and issue offer letters and recruitment documentation.
• Coordinate onboarding and ensure completion of documentation.
• Maintain attendance and payroll data using AutoCount HRMS.
• Assist with statutory matters related to EPF/KWSP, PERKESO, EIS and LHDN.

Skills

Microsoft Excel

Communication skills

Organisational skills

Education

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or related field

Tools

AutoCount HRMS

JobStreet

MyFutureJobs

Job description

This is an HR Executive role responsible for managing recruitment and talent acquisition, employee onboarding and lifecycle management, payroll and attendance administration, statutory and HR compliance, training and development coordination, HR documentation and reporting, and general administrative support.

Key responsibilities

Manage recruitment activities from vacancy posting, candidate sourcing and screening through interview coordination and offer preparation

Post vacancies through JobStreet, MyFutureJobs and other suitable recruitment platforms

Screen and shortlist candidates based on job requirements, experience, skills and salary expectations

Coordinate interviews with candidates and hiring managers

Conduct or coordinate online interviews when required

Participate in career fairs and recruitment events

Prepare and issue offer letters and recruitment-related documentation

Coordinate employee onboarding and ensure completion of required documentation

Maintain employee attendance and payroll information using AutoCount HRMS

Assist in managing routine statutory matters relating to EPF/KWSP, PERKESO, EIS and LHDN

About you

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field

Minimum 1-3 years of relevant experience in HR, administration, recruitment or a related role

Good working knowledge of Microsoft Excel

Experience with AutoCount HRMS or other HR/payroll systems is an advantage

Basic to intermediate knowledge of Malaysian HR and statutory requirements, including EPF/KWSP, PERKESO, EIS and LHDN

Good communication and interpersonal skills

Strong organisational skills with good attention to detail and accuracy

Able to handle confidential employee and payroll information professionally

Able to manage multiple tasks, prioritise work and meet deadlines

Experience in a construction or project-based environment will be an advantage