HR cum Admin Executive

Standard Food Solutions; Selangor; On-site; MYR 42,000 - 66,000; Full time

Job summary

Standard Food Solutions is seeking an HR/Administrative professional in Malaysia to manage recruitment activities, maintain accurate employee records, assist payroll, and coordinate staff leaves and benefits.

The role requires strong organizational skills, excellent communication in English, and proficiency with MS Office and HR systems. You will support multiple departments while ensuring confidentiality and compliance with Malaysian laws.

Qualifications

• Experience in HR or administrative roles, preferably in a similar environment.
• Strong organisational and time-management abilities with multitasking capability.
• Excellent written and verbal communication in English.
• Proficiency in MS Office and HR management systems.
• Knowledge of Malaysian employment laws and HR best practices.
• Meticulous record-keeping and confidentiality.

Responsibilities

• Managing recruitment processes including job postings, screening, interview coordination and onboarding.
• Maintaining and updating employee records in compliance with regulations.
• Processing payroll-related documentation and assisting payroll administration.
• Coordinating benefits, leave, and attendance tracking systems.
• Providing administrative support to management and departments; scheduling and documentation.
• Supporting development and implementation of HR policies and procedures.
• Arranging staff training and development programmes.
• Assisting with employee relations queries.
• Managing office supplies and facilities; maintaining confidentiality of HR data.

Skills

Organisational skills

Time management

Communication skills

English proficiency

Attention to detail

Interpersonal skills

Discretion

Independent working

Education

HR Certification

Tools

MS Word

MS Excel

PowerPoint

HRIS familiarity

Job description

Managing recruitment processes, including job postings, candidate screening, interview coordination, and onboarding of new employees

Maintaining and updating employee records, ensuring all documentation is accurate, complete and compliant with relevant regulations

Processing payroll-related documentation and assisting with payroll administration

Coordinating employee benefits, leave applications, and attendance tracking systems

Providing administrative support to management and various departments, including scheduling meetings, managing calendars, and preparing documentation

Handling general correspondence and managing office communications

Supporting the development and implementation of HR policies and procedures

Arranging staff training and development programmes

Assisting with employee relations matters and queries

Managing office supplies, equipment and facilities as required

Maintaining confidentiality of sensitive HR and administrative information

Performing other administrative duties as assigned by management

What we're looking for

Proven experience working in an HR or administrative role, preferably in a similar environment

Strong organisational and time-management skills with the ability to manage multiple tasks simultaneously

Excellent communication skills, both written and verbal, with proficiency in English

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with HR management systems

Knowledge of Malaysian employment laws, labour regulations, and HR best practices

Meticulous attention to detail and accuracy in record-keeping and documentation

Strong interpersonal skills and the ability to work effectively with colleagues at all levels

Discretion and ability to handle confidential information professionally

Certification in HR or relevant qualifications (preferred but not essential)

Ability to work independently whilst being a collaborative team player