HR & Admin Executive

ICM SERVICES SDN. BHD.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

22 days annual leave

Group medical benefits

Friday breakfast on us

Job summary

ICM Services Sdn Bhd is seeking an HR & Admin Executive to support the day-to-day HR and office administration functions. You will ensure employee records, leave and attendance, compliance, training coordination, and documentation are managed accurately and efficiently.

Responsibilities include onboarding and offboarding, HRIS data maintenance, attendance tracking with SOPs, compliance communication, training coordination, and travel arrangements for colleagues.

Qualifications

• Onboarding and offboarding coordination
• HRIS data accuracy and confidentiality
• Leave and attendance tracking and SOP development
• Vendor coordination and office administration

Responsibilities

• Facilitate onboarding and exit processes for new joiners and departing staff.
• Maintain employee records on HRIS with data accuracy and confidentiality.
• Monitor leave/attendance and develop monthly attendance SOPs.
• Ensure compliance with local labor laws and company policies.
• Coordinate training and development initiatives across the organization.
• Prepare HR documentation and tax-related materials.
• Oversee general office administration, supplies, and vendor relations.
• Coordinate travel arrangements and support overseas colleagues.

Job description

ICM Services Sdn Bhd is a trusted and forward-looking technology partner. Performance, innovation and passion are at the heart of what we do. We believe in continuously leveraging modern technologies and scalable digital infrastructure to improve our efficiency and service delivery to our business partners.

About the Role

The HR & Admin Executive will support the day-to-day running of Human Resources team and office administration functions, ensuring employee records, leave and attendance, compliance, training coordination, and documentation are managed accurately and efficiently. The role also helps to ensure a smooth and well-run workplace.

Human Resources

Facilitate onboarding and offboarding processes, including coordinating induction and exit training for new joiners and departing staff.

Maintain and update employee records on the HRIS, ensuring data accuracy, completeness, and confidentiality at all times.

Manage leave and attendance tracking and develop and maintain a Standard Operating Procedure (SOP) for monthly attendance reporting to line managers.

Ensure ongoing compliance with local labor laws and company policies while promptly communicate any regulatory or policy updates to relevant stakeholders.

Coordinate training and development initiatives across the organization and execute learning programmes as and when required.

Prepare and maintain HR documentation, including employment letters, company policies, and supporting materials for tax filing purposes.

Administration

Oversee general office administration tasks to ensure smooth day-to-day operations.

Manage office supplies, inventory levels, and vendor coordination.

Handle company correspondence, including emails, letters, courier services, and documentation.

Coordinate office maintenance and facilities management; organize meetings, events, and company activities.

Assist with travel arrangements for colleagues travelling from overseas, including flights, accommodation, and related logistics.

Support management with ad-hoc tasks as required.

Help ensure a smooth, efficient, and positive workplace environment for all staff.

Leave & Medical Benefits ~ With 22 days of annual leave and group medical benefits, we support you in taking care of your wellbeing.

Healthcare & Insurance Cover ~ The company's comprehensive insurance policy extends medical coverage to you and your dependents.

Employee Engagement ~ Friday breakfast on us! We organize regular activities and celebration to bring our team together, catch up and enjoy good food.

Rewarding Compensation ~ Our salary packages are competitive with the market, complemented with annual bonus program to recognize our staff's performance.