HR & Admin Executive

White Heron Pharmaceutical Sdn Bhd; Kepong; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

Yearly appraisal and bonus

Health benefits with medical claims

In-job and external training

AI-assisted workspace

Collaborative work environment

Job summary

White Heron Pharmaceutical Sdn Bhd is seeking a proactive HR cum Admin Executive to support the HR team and daily operations at our Malaysia premises. You will handle recruitment, onboarding, and admin tasks while ensuring compliance and accurate record-keeping.

The role requires bilingual communication in English and Bahasa Malaysia (Mandarin preferred), initiative, and the ability to coordinate with manufacturing teams and external agencies.

Qualifications

• Diploma in a related field is required.
• Experience in HR in manufacturing is a plus.
• Proficient in English, Bahasa Malaysia and Mandarin for communication with diverse stakeholders.

Responsibilities

• Manage recruitment: post ads, screen resumes, schedule interviews, onboarding.
• Handle foreign worker matters: FOMEMA, work permits, renewals.
• Prepare SOPs, memos and official letters in English and Bahasa Malaysia.

Skills

Communication

English & Bahasa Malaysia

Organizational skills

Problem solving

Initiative

Education

Diploma in related field

Job description

Company Description:

White Heron Pharmaceutical is a dynamic and growing company dedicated to delivering exceptional services to our clients. We are looking for a candidate with experience as HR cum Admin Executive in providing administrative support to the HR department and assisting with the day-to-day operations of the organization.

Key Responsibilities:

Manage recruitment activities, including posting job ads, screening resumes, scheduling interviews and new employee onboarding matters.

Assist in managing foreign worker-related matters, including FOMEMA, work permit applications and renewals, and other related documentation.

Prepare and draft professional business correspondence, including Standard Operating Procedures (SOPs), internal memos, notices, and official letters for internal and government-related purposes in both English and Bahasa Malaysia.

Attend meetings, record accurate meeting minutes, and follow up on relevant action items when required.

Ensure proper documentation of all HR related matters, and keep the data updated.

Monitor building maintenance and coordinate with relevant colleagues to ensure all facilities are in good working condition

Prepare KPI reports and calculations for management review.

Assist with other day-to-day operational and administrative tasks as needed.

Key Qualifications & Requirements:

Candidate MUST possess at least a Diploma in related field.

Candidate with HR working experience in manufacturing sector will be an added advantage.

Good written communication skills in both English and Bahasa Malaysia, with the ability to prepare professional SOPs, memos, notices, official letters, and meeting minutes.

Prior experience handling foreign worker-related matters will be an added advantage.

Proactive and able to take initiative in identifying tasks, following up on outstanding matters, and resolving issues independently without waiting for instructions or reminders.

Able to work independently with strong communication, organizational, and problem-solving skills. Self-motivated, responsible, proactive, and willing to learn and take on new challenges.

MUST HAVE: Proficient in Mandarin-Chinese, Bahasa Malaysia and English to facilitate communication with a diverse board of directors.

Mobility: MUST possess own transport and be willing to travel to different locations (e.g., company hostels, government offices, etc.) as required by the job nature.

Competitive salary with yearly appraisal and bonus

Health benefits with medical claims

In-job and external training

AI-assisted work space

Collaborative and inclusive work environment.

White Heron Pharmaceutical is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Your application will include the following questions:

• How many years' experience do you have in industrial relations & employment law?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Do you possess or have access to your own transportation?
• How many years of recruitment experience do you have?
• Which of the following languages are you fluent in?
• How many years of payroll experience do you have?
• How much notice are you required to give your current employer?
• Do you have experience using Generative AI Tools?

Pharmaceuticals, Biotechnology & Medical Devices 51-100 employees

We, White Heron

White Heron Pharmaceutical (WH) is one of the large scaled traditional medicine, food supplement and health care products manufacturer in Malaysia.

Established in 1994, WH is home to a pharmaceutical plant, a cosmetic plant, a laboratory and a clinic with a total area exceeding 80,000 square feet.

WH has invested over 40 million ringgit in its pharmaceutical plant containing Traditional Medicine, OTC and Health Food production areas.

More than 400 registered products and 450 health care products are been manufactured at WH for customers from seventeen countries.

WH holds cGMP, ISO 9001:2015, HACCP, HALAL certifications and VHM accreditation.

Our Mission

WH commits in the delivering of safe and quality medicinal and healthcare products for the betterment of people's lives and health.

We also vow to contribute to the development and advancement of the Malaysian pharmaceutical industry in the seamless provision of a one-stop center for the research and development, registration, lab test and analysis, manufacturing, packing, supply and exportation of medicinal, healthcare and cosmetics products.

Our Values

At WH, we believe in:

Integrity, we maintain the strictest professionalism

Quality, we work with highest standards

Sophistication, we deliver with advanced manufacturing system

Innovation, we provide with cutting edge solutions

We, White Heron

White Heron Pharmaceutical (WH) is one of the large scaled traditional medicine, food supplement and health care products manufacturer in Malaysia.

Established in 1994, WH is home to a pharmaceutical plant, a cosmetic plant, a laboratory and a clinic with a total area exceeding 80,000 square feet.

WH has invested over 40 million ringgit in its pharmaceutical plant containing Traditional Medicine, OTC and Health Food production areas.

More than 400 registered products and 450 health care products are been manufactured at WH for customers from seventeen countries.

WH holds cGMP, ISO 9001:2015, HACCP, HALAL certifications and VHM accreditation.

Our Mission

WH commits in the delivering of safe and quality medicinal and healthcare products for the betterment of people's lives and health.

We also vow to contribute to the development and advancement of the Malaysian pharmaceutical industry in the seamless provision of a one-stop center for the research and development, registration, lab test and analysis, manufacturing, packing, supply and exportation of medicinal, healthcare and cosmetics products.

Our Values

At WH, we believe in:

Integrity, we maintain the strictest professionalism

Quality, we work with highest standards

Sophistication, we deliver with advanced manufacturing system

Innovation, we provide with cutting edge solutions

What can I earn as a Human Resources and Administration Executive