HR & Admin Executive

Xinyi Energy Smart (M) Sdn Bhd; Jasin; On-site; MYR 36,000 - 60,000; Full time

Job summary

Xinyi Energy Smart (M) Sdn Bhd is seeking an HR & Admin Executive to support our HR team across administration and recruitment functions. The role covers hostel and accommodation management, vehicle administration, visa and work permit processes, internal training coordination, and end-to-end recruitment activities.

Strong communication and organizational skills are essential, with proficiency in English and Bahasa Malaysia.

Qualifications

• Diploma / Degree in HRM or related field.
• Relevant experience in HR & Administration will be an advantage.
• Candidates with experience in full-spectrum HR functions are encouraged to apply.
• Good communication and interpersonal skills.
• Good command of English and Bahasa Malaysia. Mandarin will be an advantage.
• Proficient in Microsoft Office.
• Good organizational and time management skills.
• Able to work independently and as part of a team.

Responsibilities

• Manage company hostel and accommodation matters.
• Manage company vehicles, maintenance, insurance, road tax and related documentation.
• Coordinate cleaning, security and general facility services.
• Handle general office administration and employee welfare matters.
• Coordinate maintenance, repairs and external service providers.
• Handle expatriate and foreign worker matters, including visa and work permit applications.
• Coordinate work permit, visa renewal, cancellation and related documentation.
• Liaise with Immigration, FOMEMA and other relevant authorities.
• Handle documentation for foreign employees, including Chinese expatriates.
• Monitor passport, visa and work permit expiry dates.
• Maintain accurate records of expatriate and foreign workers.
• Handle end-to-end recruitment activities, including sourcing, screening and interviewing.
• Coordinate interviews, onboarding and recruitment activities.
• Manage recruitment through job portals, agencies, career fairs and other channels.
• Coordinate internal and external training programmes.
• Assist in preparing annual training plans and training schedules.
• Maintain recruitment and training records.

Skills

Communication skills

Interpersonal skills

Time management

Organizational skills

Teamwork

English

Bahasa Malaysia

Mandarin (adv)

Education

Diploma / Degree in HRM

Business Administration related field

Tools

Microsoft Office

Job description

We are currently looking for HR & Admin Executive to join our HR team. The selected candidate may be assigned to one of the following areas based on experience, skills and business requirements:

HR & Administration

• -Manage company hostel and accommodation matters.
• -Manage company vehicles, maintenance, insurance, road tax and related documentation.
• -Coordinate cleaning, security and general facility services.
• -Handle general office administration and employee welfare matters.
• -Coordinate maintenance, repairs and external service providers.
• -Handle expatriate and foreign worker matters, including visa and work permit applications.
• -Coordinate work permit, visa renewal, cancellation and related documentation.
• -Liaise with Immigration, FOMEMA and other relevant authorities.
• -Handle documentation for foreign employees, including Chinese expatriates.
• -Monitor passport, visa and work permit expiry dates.
• -Maintain accurate records of expatriate and foreign workers.

Training & Recruitment

• -Handle end-to-end recruitment activities, including sourcing, screening and interviewing.
• -Coordinate interviews, onboarding and recruitment activities.
• -Manage recruitment through job portals, agencies, career fairs and other channels.
• -Coordinate internal and external training programmes.
• -Assist in preparing annual training plans and training schedules.
• -Maintain recruitment and training records.

Requirements

• Diploma / Degree in Human Resource Management, Business Administration or related field.
• Relevant experience in HR & Administration will be an advantage.
• Candidates with experience in full-spectrum HR functions are encouraged to apply.
• Good communication and interpersonal skills.
• Good command of English and Bahasa Malaysia. Mandarin will be an advantage.
• Proficient in Microsoft Office.
• Good organizational and time management skills.
• Able to work independently and as part of a team.

We are a subsidiary of global leading glass manufacturer namely " Xinyi Glass Holdings Ltd " which is listed in Hang Seng Stock Exchange.

With over 25 years of specializing in glass manufacturing; capable of applying advanced glass technology from automobile glass, architectural glass to solar glass production.

In the progress of setting up a STRATEGIC GLASS HUB in Jasin, Melaka to cater for local and South East Asia ever growing glass demand.

Our mission is to be an Excellent Service Providers Meeting the Needs Of Customers For Quality Consistency, Timely Supply & Price Competitiveness.

We are a subsidiary of global leading glass manufacturer namely " Xinyi Glass Holdings Ltd " which is listed in Hang Seng Stock Exchange.

With over 25 years of specializing in glass manufacturing; capable of applying advanced glass technology from automobile glass, architectural glass to solar glass production.

In the progress of setting up a STRATEGIC GLASS HUB in Jasin, Melaka to cater for local and South East Asia ever growing glass demand.

Our mission is to be an Excellent Service Providers Meeting the Needs Of Customers For Quality Consistency, Timely Supply & Price Competitiveness.

What can I earn as a Human Resources and Administration Executive