HR & ADMIN OFFICER

Nam Heng Safety Glass Sdn. Bhd.; Seremban; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Free Parking

Annual Leave 18 days

Annual Bonus

Dinner

Festival & Birthday celebration

Personal Growth, Training and Career</

Job summary

Nam Heng Safety Glass Sdn. Bhd. invites applications for an HR & Administration Officer to manage office hygiene records, assist HRGA in document handling, and coordinate safety and hostel facilities.

The role involves inventory control, first aid support, and vehicle/expense administration, with a focus on accuracy and compliance. The ideal candidate has a Diploma in a related field and at least 1 year of relevant experience, with strong communication in Bahasa and English and good computer

Qualifications

• Diploma in a related field and relevant admin experience.
• 1 year experience in related field preferred.
• Able to communicate effectively in Bahasa/English and be computer literate.

Responsibilities

• Record and update office hygiene requirements and supplies.
• Ensure meeting rooms are clean and equipment is functional.
• Assist HRGA with documents related to company hostel, TNB and water bills.
• Manage inventory of issued items and generate Goods Issue Notes.
• Provide first aid and arrange medical appointments when needed.
• Coordinate housing for newly arrived foreign workers and hostel upkeep.
• Monitor and renew tenancy agreements and conduct regular hostel checks.
• Record fuel card usage, collect receipts, and coordinate vehicle administration.

Skills

Bahasa/English communication

Computer literacy

Education

Diploma in related field

Job description

Eager to Lead and Expand your knowledge with a Premium Quality Processed Glass Manufacturer?

We operate the Largest Glass Laminating, Tempering Machine together with the Largest Glass Factory Processor under Malaysia Book of Records.

Nam Heng Glass Group had won several prestigious awards organised by STAR Outstanding Business Awards (SOBA), Sin Chew Business Excellent Awards, Golden Eagle Award, SME Malaysia Platinum Business Awards and Top 10 Asia Corporate Ball Awards.

Free Parking

Annual Leave up to 18 days

Annual Bonus, Increment, Dinner

Festival & Birthday celebration

Personal Growth, Training and Career advacement

Experience, Soft Skills and Attitude will have weightage on salary offered

Job Descriptions

Record and update office hygiene requirements, including cleaning supplies, toilets, meeting rooms, and overall office cleanliness.

Continuously monitor and ensure meeting rooms are clean and all equipment is in good working condition for internal use and visitor presentations.

Assist HRGA in updating documents related to company and hostel TNB and water bills.

Record all items issued to employees, such as safety shoes, uniforms, lockers, stationery, etc. Update inventory levels and raise requisitions for items with low stock. Ensure all issued items are recorded in the system using a Goods Issue Note.

Provide and assist with first aid in the event of workplace incidents. Arrange transportation to nearby panel clinics or government hospitals (KKM) when necessary.

Manage and handle all hospital admission and discharge processes, including arranging follow-up appointments until the case is fully resolved.

Prepare necessary items for newly arrived foreign workers, such as cooking equipment, electrical appliances, dry food, etc., for initial accommodation.

Monitor and update tenancy agreements for existing hostels.

Conduct regular spot checks and maintain records of hostel cleanliness. Take necessary actions to ensure compliance with the "Akta Penginapan" and improve facilities for employee comfort.

Record and monitor fuel card (diesel) usage for company vehicles and forklifts. Collect, photocopy, and submit all receipts to HQ Accounts from time to time.

Assist in monitoring and registering company vehicles that require Puspakom inspection.

Monitor and update road tax and insurance for company vehicles regularly.

Assist HRGA in verifying fuel top-up receipts against the GPS system and coordinate with GPS technicians to resolve any discrepancies.

Prepare monthly Touch ‘n Go statements for each card, print, and submit them to the Subang Accounts Department for verification.

Assist the Head of Department (HOD) in arranging vehicle maintenance, including workshop servicing, tyre checks and replacements, air-conditioning servicing, welding, and other necessary repairs to ensure smooth delivery operations.

Monitor company vehicle servicing schedules, tyre performance, and overall vehicle condition.

Assist management with priority tasks as instructed.

Carry out any other assignments assigned by the Section Head or HOD from time to time

Qualification

Preferably with Diploma in related field

Experience

Preferably with 1 year experience in related field

Competencies/skills

Able to communicate effectively in Bahasa/English

Computer literate

Manufacturing, processing, tempering, laminating, insulating, distributing, trading, designing, developing, selling of all kinds of safety glasses for building and all other uses and carrying on any other business in connection with safety glasses and other glass products.

Manufacturing, processing, tempering, laminating, insulating, distributing, trading, designing, developing, selling of all kinds of safety glasses for building and all other uses and carrying on any other business in connection with safety glasses and other glass products.

What can I earn as a Human Resources and Administration Officer