ADMIN EXECUTIVE

HB Glass & Aluminium Sdn Bhd; Johor Bahru; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Medical Benefit

Vacation Leave

Overseas Trip

At Medical Parking

Job summary

HB Glass & Aluminium Sdn Bhd is seeking an Admin Executive to provide administrative support and manage logistics coordination. You will handle tender documentation, issue invoices and delivery orders, and liaise with freight forwarders to coordinate export/import shipments.

Maintain filing systems, prepare all required documentation, and monitor shipment status. Strong English and Bahasa Malaysia communication is essential, with MS Office proficiency and 2+ years in shipping, logistics, or

Qualifications

• Good communication in English and Bahasa Malaysia (Mandarin is a plus).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• 2+ years in shipping, logistics, or admin-related roles.
• Minimum SPM or Diploma in Business Admin, Logistics, or related field.

Responsibilities

• Handle general office duties and answer phones.
• Maintain filing systems and official correspondence.
• Prepare documents for tender submissions; issue invoices and DOs.
• Liaise with freight forwarders, transporters, and customs agents for export/import shipments.
• Monitor shipment status and resolve logistic issues.
• Support ad-hoc tasks as assigned.

Skills

Multilingual communication

English proficiency

Bahasa Malaysia

Microsoft Office

Education

SPM/ Diploma in Business Administration or Logistics

Tools

Microsoft Office

Job description

An Admin Executive role providing administrative support and logistics coordination. You will handle general office duties, maintain filing systems, prepare documentation for tender submissions, issue invoices and delivery orders, and liaise with freight forwarders, transporters, and customs agents to coordinate export/import shipments.

Key responsibilities

Handle general office duties including answering phones, managing incoming and outgoing mail, and supporting team members with administrative tasks

Maintain and regularly update the company's filing systems for records and official correspondence

Issue cover letters and quotations

Prepare, compile, and organize all required documentation for tender submissions, ensuring compliance with guidelines

Prepare and issue invoices and delivery orders (DO) accurately

Liaise with freight forwarders, transporters, and customs agents to coordinate export/import shipments

Monitor and track the status of shipments to ensure timely delivery and resolve any logistic related issues

Perform any ad-ihc tasks assigned

Requirements

Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage)

Proficient in Microsoft Office (Word, Excel, Powerpoint)

Strong attention to detail and ability to multitask efficiently

2 year and above of working experience in shipping, logistics, or admin-related roles

Minimum SPM / Diploma in Business Administration, Logistics, or related field

Working Hours

Monday - Friday 8:30am - 5:00pm

Alternate Saturday: 8:30AM - 12:00PM

Job Type: Full-time

HB GLASS & ALUMINIUM SDN. BHD. plays a leading role in the architecture of awesome skyscrapers as well as internationally-acknowledge hotels & resorts. Capturing the imagination and inspiration of our audience, our glass panels, panes and other fine sculptures clearly reflect sophistication and elegance.

Moving alongside our glass fabrication activities is our venture into the design and installation of aluminium and glazing works for housing developments, office complexes, hotels and airports.

HB GLASS & ALUMINIUM SDN. BHD. ultimate goal is aim to supply the best quality products and the service with the most competitive price.

History

Making our entry into the exciting and challenging world of glazing for the building industry in 1960, Hui Beng Glass Sdn Bhd has definitely made a clear path of advancement and modernisation. From the days when we were a sole proprietorship known as Hui Beng Glass Merchant, today the company plays a leading role in the architecture of awesome skyscrapers as well as internationally-acknowledge hotels and resorts. We ventured into the aluminium industry in 1987.

In 2009, we decided to brand ourselves to HB Glass & Aluminium Sdn. Bhd.

Product & Services

Today, Hui Beng Glass & Aluminium Sdn Bhd designs, fabricates and installs glass and aluminium for all types of building which locally and internationally. Some of the projects we completed including Complex CIQ, Traders Hotel Puteri Harbour, City Square Shopping Centre, Hyatt Regency JB, Crystal Crown Hotel, Sofitel Hotel Palm Resort, Straits View Condominium, Wadihana Condominium, Bangunan Pelangi, Plaza DNP, City Plaza, Menara Sarawak, ML Tower - Mumbai, India; Wadhee Trade Centre - Male, Maldives.

HB GLASS & ALUMINIUM SDN. BHD. plays a leading role in the architecture of awesome skyscrapers as well as internationally-acknowledge hotels & resorts. Capturing the imagination and inspiration of our audience, our glass panels, panes and other fine sculptures clearly reflect sophistication and elegance.

Moving alongside our glass fabrication activities is our venture into the design and installation of aluminium and glazing works for housing developments, office complexes, hotels and airports.

HB GLASS & ALUMINIUM SDN. BHD. ultimate goal is aim to supply the best quality products and the service with the most competitive price.

History

Making our entry into the exciting and challenging world of glazing for the building industry in 1960, Hui Beng Glass Sdn Bhd has definitely made a clear path of advancement and modernisation. From the days when we were a sole proprietorship known as Hui Beng Glass Merchant, today the company plays a leading role in the architecture of awesome skyscrapers as well as internationally-acknowledge hotels and resorts. We ventured into the aluminium industry in 1987.

In 2009, we decided to brand ourselves to HB Glass & Aluminium Sdn. Bhd.

Product & Services

Today, Hui Beng Glass & Aluminium Sdn Bhd designs, fabricates and installs glass and aluminium for all types of building which locally and internationally. Some of the projects we completed including Complex CIQ, Traders Hotel Puteri Harbour, City Square Shopping Centre, Hyatt Regency JB, Crystal Crown Hotel, Sofitel Hotel Palm Resort, Straits View Condominium, Wadihana Condominium, Bangunan Pelangi, Plaza DNP, City Plaza, Menara Sarawak, ML Tower - Mumbai, India; Wadhee Trade Centre - Male, Maldives.

• Medical Benefit
• Vacation Leave
• Overseas Trip
• At Medical Parking

What can I earn as an Administration Executive