HR & Admin Executive

SAFECAM SDN BHD; George Town; On-site; MYR 45,000 - 67,000; Full time

Job summary

SAFECAM SDN BHD is seeking an HR & Admin Executive to support onboarding, documentation, records management, and statutory compliance within a growing organization in Penang, Malaysia.

The role involves coordinating recruitment administration, maintaining HR records in the system, handling CP22/CP22A/SOCSO and stamping, plus coordinating office Admin & operations. Strong organizational and communication skills are essential.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, HR, Management or related field.
• Experience in office administration, HR administration, office management or related role preferred.
• Good organizational and time-management skills.
• Able to handle multiple responsibilities and follow up on outstanding matters.
• Good communication and interpersonal skills.
• Proficient with Microsoft Office, Google Workspace and general office systems.
• Basic knowledge of Malaysian HR administration and employment documentation is an advantage.
• Comfortable handling office technology such as Wi-Fi, routers, access systems and workplace equipment.
• Maintain confidentiality when handling employee and company information.

Responsibilities

• Prepare offer letters, confirmation letters and other standard employment documentation.
• Coordinate employee onboarding and offboarding processes, including employee records, system access and required documentation.
• Set up, maintain and update employee records in the HR system.
• Coordinate statutory and employment administration, including CP22, CP22A, SOCSO registration and document stamping.
• Conduct new employee orientation on company policies, SOPs and workplace procedures.
• Maintain accurate and confidential employee records and HR documentation.
• Monitor employee probation, confirmation and contract status, and follow up with the relevant department manager on required reviews or actions.
• Coordinate probation, monthly and annual performance review processes, including preparation, collection and filing of review forms.
• Monitor employee attendance and leave records, and highlight irregularities to the relevant department manager or management.
• Maintain and update employee work schedules in the HR system when required.
• Maintain documentation relating to employee SOP and policy compliance.
• Support management with documentation and other employee matters when required.
• Coordinate recruitment administration, including interview scheduling and communication with candidates.
• Prepare onboarding documents and coordinate workplace arrangements for new employees.
• Support management with administrative documentation and follow-up on assigned matters.
• Maintain records of office-related renewal dates, service schedules, licences and administrative deadlines.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Confidentiality

Problem solving

Multitasking

Independent worker

Education

Diploma or Bachelor’s Degree in Business Administration, HR, Management or related field

Tools

Microsoft Office

Google Workspace

Job description

Prepare offer letters, confirmation letters and other standard employment documentation.

Coordinate employee onboarding and offboarding processes, including employee records, system access and required documentation.

Set up, maintain and update employee records in the HR system.

Coordinate statutory and employment administration, including CP22, CP22A, SOCSO registration and document stamping.

Conduct new employee orientation on company policies, SOPs and workplace procedures.

Maintain accurate and confidential employee records and HR documentation.

Monitor employee probation, confirmation and contract status, and follow up with the relevant department manager on required reviews or actions.

Coordinate probation, monthly and annual performance review processes, including preparation, collection and filing of review forms.

Monitor employee attendance and leave records, and highlight irregularities to the relevant department manager or management.

Maintain and update employee work schedules in the HR system when required.

Maintain documentation relating to employee SOP and policy compliance.

Support management with documentation and other employee matters when required.

Coordinate recruitment administration, including interview scheduling and communication with candidates.

Prepare onboarding documents and coordinate workplace arrangements for new employees.

Office Administration & Operations

Support the smooth day-to-day administration and operation of the office.

Monitor office supplies and other workplace necessities and arrange replenishment when required.

Coordinate maintenance and servicing of office appliances, equipment and facilities.

Monitor office access systems and coordinate employee access arrangements.

Perform basic checks on Wi-Fi, routers and office connectivity, and coordinate technical support when required.

Coordinate the setup of employee workstations, livestream rooms and basic office equipment.

Coordinate office repairs and follow up with contractors, suppliers and service providers when required.

Maintain proper administrative records, documentation and filing.

Coordinate office-related appointments, services and supplier arrangements.

Provide front desk and general administrative support when required.

Support management with administrative documentation and follow-up on assigned matters.

Maintain records of office-related renewal dates, service schedules, licences and administrative deadlines.

Requirements

Diploma or Bachelor’s Degree in Business Administration, Human Resources, Management or a related field is preferred.

Previous experience in office administration, HR administration, office management or a similar role is preferred.

Good organizational and time-management skills.

Comfortable handling multiple responsibilities and following up on outstanding matters.

Good communication and interpersonal skills.

Able to communicate professionally with employees, management, candidates, suppliers and contractors.

Comfortable using Microsoft Office, Google Workspace and general office systems.

Basic knowledge of Malaysian HR administration and employment documentation is an advantage.

Comfortable handling basic office technology such as Wi-Fi, routers, access systems and workplace equipment.

Able to maintain confidentiality when handling employee and company information.

Who We Are Looking For

We are looking for someone who:

Is responsible, dependable and well organized.

Takes ownership of assigned responsibilities.

Is proactive in identifying and following up on issues.

Has good attention to detail, especially with documents and deadlines.

Has practical problem-solving skills.

Is comfortable dealing with both people and administrative matters.

Is willing to handle practical office matters when necessary.

Can work independently while communicating effectively with management.

Is comfortable working in a growing and fast-moving company.

Does not mind taking on a broad range of responsibilities as the company grows.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have Office Support experience?
• How much notice are you required to give your current employer?