HR Admin Assistant

KTI Landmark Berhad; West Coast Division; On-site; MYR 33,000 - 56,000; Full time

Job summary

KTI Landmark Berhad in Sabah is seeking an organised, proactive HR Admin Assistant to join our HR team. This role provides hands-on exposure to daily HR operations while supporting employees and ensuring HR processes and records are managed accurately and efficiently.

The successful candidate will handle employee records, onboarding/offboarding, HR reports, and routine inquiries, working closely with the HR team to maintain data integrity and drive process improvements.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, Management or a related field.
• Previous HR or administrative experience is an advantage.
• Fresh graduates with a strong interest in HR are welcome to apply.
• Good organisational and time-management skills.
• Detail-oriented with good documentation and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Positive attitude, responsible and willing to learn.
• Able to work independently and as part of a team.

Responsibilities

• Maintain accurate and up-to-date employee records and personal files.
• Prepare HR letters, memos, forms and other employee-related documents.
• Assist with attendance, leave and employee records administration.
• Update HR systems and maintain accurate HR data.
• Support onboarding and offboarding processes.
• Assist in preparing HR reports, trackers and documentation.
• Handle filing, scanning and proper maintenance of HR records.
• Assist employees with routine HR enquiries and administrative matters.
• Coordinate HR-related requests and follow up with relevant departments.
• Support employee engagement activities, meetings and internal HR programmes.
• Assist the HR team in the smooth execution of daily HR activities.
• Support HR projects and process improvement initiatives.
• Assist with audits, compliance documentation and other HR requirements.
• Perform other HR and administrative duties as assigned.

Skills

Word

Excel

Organisational skills

Time-management

Communication skills

Education

Diploma or Degree in Human Resources, Business Administration, Management

Job description

We are looking for an organised, proactive and people-oriented HR Admin Assistant to join our HR team. This role provides hands-on exposure to daily HR operations while supporting employees and ensuring HR processes and records are managed accurately and efficiently.

Key Responsibilities

HR Operations & Administration

Maintain accurate and up-to-date employee records and personal files.

Prepare HR letters, memos, forms and other employee-related documents.

Assist with attendance, leave and employee records administration.

Update HR systems and maintain accurate HR data.

Support onboarding and offboarding processes.

Assist in preparing HR reports, trackers and documentation.

Handle filing, scanning and proper maintenance of HR records.

Employee Support

Assist employees with routine HR enquiries and administrative matters.

Coordinate HR-related requests and follow up with relevant departments.

Support employee engagement activities, meetings and internal HR programmes.

HR Team Support

Assist the HR team in the smooth execution of daily HR activities.

Support HR projects and process improvement initiatives.

Assist with audits, compliance documentation and other HR requirements.

Perform other HR and administrative duties as assigned.

What We’re Looking For

Diploma or Degree in Human Resources, Business Administration, Management or a related field.

Previous HR or administrative experience is an advantage.

Fresh graduates with a strong interest in HR are welcome to apply.

Good organisational and time-management skills.

Detail-oriented with good documentation and follow-up skills.

Good communication and interpersonal skills.

Proficient in Microsoft Office, particularly Word and Excel.

Positive attitude, responsible and willing to learn.

Able to work independently and as part of a team.

Why Join Us?

Gain practical exposure across HR operations and employee support.

Develop strong foundations in HR processes and administration.

Work alongside an experienced HR team.

Opportunity to participate in HR projects and initiatives.

Build valuable experience for your long-term HR career.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources Administration Officer?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?
• Which of the following languages are you fluent in?

KTI is a leading property development and construction company based in Sabah, Malaysia, with a legacy of over 40 years in delivering high-quality homes and infrastructure projects. Established in 1984, KTI has built a strong reputation for excellence, completing government projects and pioneered the Industrialised Building System (IBS) in Sabah, KTI earned the Special Mention Award in the IBS Category by CIDB at the Malaysian Construction Industry Excellence Award (MCIEA) in 2016, and the Anugerah Kontraktor Cemerlang in 2021 and successfully implemented this technology in major developments, including The Logg, Ayuria Place & Residensi Seri Akasia.

KTI is a leading property development and construction company based in Sabah, Malaysia, with a legacy of over 40 years in delivering high-quality homes and infrastructure projects. Established in 1984, KTI has built a strong reputation for excellence, completing government projects and pioneered the Industrialised Building System (IBS) in Sabah, KTI earned the Special Mention Award in the IBS Category by CIDB at the Malaysian Construction Industry Excellence Award (MCIEA) in 2016, and the Anugerah Kontraktor Cemerlang in 2021 and successfully implemented this technology in major developments, including The Logg, Ayuria Place & Residensi Seri Akasia.

What can I earn as a Human Resources Administration Officer