HR & Admin Assistant

Private Advertiser; George Town; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser is seeking an HR & Administrative Assistant to support daily HR & administrative activities, maintain employee records and HR documentation, and assist with payroll processing.

The role covers attendance, leave management, statutory matters, recruitment and onboarding, ISO documentation, audits, and ensuring compliance with company policies. Strong confidentiality and detail orientation are essential.

Qualifications

• Diploma in Human Resources, Business Administration, Management or related field.
• 1 year of HR/Admin experience preferred.
• Knowledge of payroll and Malaysian statutory requirements.
• Basic knowledge of ISO 9001 / QMS will be an advantage.
• Good communication and interpersonal skills.
• Strong attention to detail and organisational skills.
• Able to maintain confidentiality.
• Proactive and able to work independently.

Responsibilities

• Assist with daily HR & administrative activities
• Maintain and update employee records and HR documentation
• Assist with monthly payroll processing
• Handle attendance, leave, MC, overtime and employee records
• Assist with EPF, SOCSO, EIS, PCB and other statutory matters
• Prepare HR letters, memos, forms and reports
• Assist with recruitment and onboarding
• Maintain proper filing and documentation
• Assist with ISO documentation, audits and compliance
• Ensure HR processes and documents comply with Company policies and procedures
• Handle confidential employee information professionally
• Perform other HR & administrative duties assigned by Management

Skills

HR admin

Payroll processing

Employee records

Attendance & leave

Recruitment onboarding

ISO compliance

MS Office

Confidentiality

Attention to detail

Education

Diploma in HR / Business Admin

Tools

MS Excel

MS Word

Job description

Assist with daily HR & administrative activities

Maintain and update employee records and HR documentation

Assist with monthly payroll processing

Handle attendance, leave, MC, overtime and employee records

Assist with EPF, SOCSO, EIS, PCB and other statutory matters

Prepare HR letters, memos, forms and reports

Assist with recruitment and onboarding

Maintain proper filing and documentation

Assist with ISO documentation, audits and compliance

Ensure HR processes and documents comply with Company policies and procedures

Handle confidential employee information professionally

Perform other HR & administrative duties assigned by Management

Diploma in Human Resources, Business Administration, Management or related field

1 year of HR/Admin experience preferred

Knowledge of payroll and Malaysian statutory requirements

Basic knowledge of ISO 9001 / QMS will be an advantage

Proficient in Microsoft Office, especially Excel and Word

Good communication and interpersonal skills

Strong attention to detail and organisational skills

Able to maintain confidentiality

Responsible, proactive and able to work independently