HR & Admin Assistant

Businesslist; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

Businesslist is looking for an HR & Admin Officer in Kuala Lumpur. The role involves maintaining employee records, processing payroll, and ensuring compliance with labor laws.

The successful candidate will manage the employee lifecycle and provide HR support while optimizing operational efficiency. Strong experience in payroll and knowledge of HR compliance is essential.

Qualifications

• Proven experience in payroll processing.
• Ability to manage daily HR operations efficiently.
• Sound knowledge of labor laws and HR compliance.

Responsibilities

• Maintain and update employee records and contracts.
• Process payroll inputs accurately and coordinate with finance.
• Monitor employee relations issues and assist in resolving them.

Skills

Payroll processing accuracy

HR compliance

Labor laws knowledge

SQL-based systems

Job description

HR & Admin Officer – Key Responsibilities

• Maintain, review, and update employee records, contracts, and personal information to ensure accuracy, confidentiality, and compliance with statutory requirements.
• Support end‑to‑end recruitment activities and manage the employee lifecycle, ensuring all employee data is current and well documented.
• Process payroll inputs accurately, including attendance, leave, benefits, and deductions, and coordinate with finance to ensure timely payroll processing.
• Stay updated on applicable labor laws, tax regulations, and government notifications, and ensure organizational compliance at all times.
• Monitor employee relations issues and grievances, and assist in resolving them in a timely and professional manner.
• Support onboarding, induction, and training programs to ensure a smooth integration of new employees.
• Assist in the development, implementation, and communication of HR policies and procedures, ensuring they remain current and compliant.
• Prepare and maintain HR reports, dashboards, and analytics related to headcount, attrition, attendance, and other key HR metrics.
• Respond to employee queries related to HR policies, compensation and benefits, leave entitlements, and statutory matters.
• Provide day‑to‑day HR and administrative support to ensure smooth and efficient operations.
• Maintain HR databases and generate required documentation for audits, compliance checks, and management review.
• Coordinate with finance and legal teams to ensure all statutory filings and compliance requirements are met on time.

Requirements

• Proven experience in payroll processing with a strong focus on accuracy and statutory compliance.
• Ability to manage and prioritize daily HR and administrative operations efficiently.
• Sound knowledge of labor laws, payroll practices, and HR compliance processes.
• Experience with SQL‑based systems or HRMS platforms will be an added advantage.

Work Location : Kuala Lumpur