HR & Admin Assistant

XL HOLDINGS BERHAD; Kuala Lumpur; On-site; MYR 28,000 - 47,000; Full time

Job summary

XL HOLDINGS BERHAD is seeking a junior HR & Admin professional in Malaysia, offering mentorship and exposure to payroll, foreign worker management, recruitment, and corporate facilities. Fresh graduates and 1+ year experience candidates are welcome to apply.

You will gain hands-on experience across employee experience initiatives, C&B, and SOP enhancements while working in a modern Mont Kiara office with a balanced work week.

Qualifications

• Bachelor’s degree in HR management or related field.
• Minimum 1 year hands-on payroll and foreign worker management experience in Malaysia.
• Proficiency in HRIS software (e.g., HR2000) and Microsoft Office (Excel & Word).
• Knowledge of Employment Act 1955 and Sabah Labour Ordinance; English & Malay proficiency mandatory.

Responsibilities

• End-to-end payroll processing and financial reconciliations in HR2000.
• Administer passes, permits, and certifications for foreign workers.
• Manage complete onboarding experiences for new hires.
• Assist Group HR Project teams on employee experience and benefits initiatives.
• Ensure HR practices comply with the Employment Act 1955.

Skills

Payroll processing

HRIS systems

MS Office

Onboarding

Education

Bachelor’s Degree in HR Management

Tools

HR2000

Excel

Word

Job description

Kickstart Your HR & Admin Career with XL HOLDINGS BERHAD!

Level: Fresh Grads (Interns Welcome) & Junior Talent (1+ Yrs Exp)

WHY YOU’LL LOVE THIS ROLE & WHY JOIN US?

Are you an ambitious fresh graduate or junior professional looking for a workplace where you actually grow, learn, and make a real impact? XL HOLDINGS BERHAD is expanding, and we want YOU on our team!

Direct Mentorship: Learn directly from an experienced HR leader with deep, hands-on HR & admin expertise dedicated to coaching you.

Fast-Track Pathway to HRBP: Don't get stuck doing routine tasks forever - get direct involvement in strategic projects like employee experience, C&B, welfare, and SOP enhancements.

360 High Exposure: Gain real, high-value skills across operational payroll, foreign worker management, and group-wide corporate facilities.

Vibrant Location & Work-Life Balance: Enjoy a modern office environment in prestigious Mont Kiara with a regular 5-day work week.

KEY RESPONSIBILITIES

Operational Payroll: End-to-end processing in HR2000, managing variable payments, deductions, and financial reconciliation.

Immigration & Expatriates: Administer passes, permits, and certifications for foreign workers.

Recruitment & Onboarding: Manage complete, smooth onboarding experiences for new hires.

Group-Wide Corporate Admin: Assist with day-to-day corporate administration for all group facilities.

Group HR Project Assistance: Actively assist Group HR Project teams in driving employee experience and benefits improvement initiatives.

Compliance: Ensure all HR practices align with the Employment Act 1955.

WHAT WE ARE LOOKING FOR

Education: Bachelor’s Degree in HR Management or a related field (Fresh graduates with relevant internship experience are strongly encouraged to apply!).

Experience: Minimum 1 year of hands-on exposure to payroll and foreign worker management in Malaysia.

Technical Skills: Proficiency in HRIS software (e.g., HR2000) and Microsoft Office (Excel & Word).

Knowledge: Familiarity with the Employment Act 1955 and Sabah Labour Ordinance.

Languages: Proficiency in English and Malaysia language is essential. Chinese (Mandarin/Cantonese) reading and communication skills are a huge bonus!

At XL HOLDINGS BERHAD, we are far from a traditional single-industry corporate company. We are a dynamic, publicly listed investment holding company driving diverse ventures across high-growth sectors—including agriculture, aquaculture, and merchandise! We foster a vibrant, supportive environment where talent gets real opportunities to step up and thrive.