Junior Administrative & HR

Private Advertiser; Penang; On-site; MYR 28,000 - 39,000; Full time

Job summary

Private Advertiser is seeking an entry-level HR & Admin candidate in Malaysia to build a career in a cross-border manufacturing/engineering setting. Fresh graduates are encouraged, with on-the-job guidance and opportunities to take on increasing responsibility.

You will communicate with China HQ in Mandarin, coordinate recruitment, onboarding, records, attendance, and payroll support, and assist with permits and visa processes under supervision.

Qualifications

• Bachelor's Degree in HR, Business Administration, Management or related field.
• Fresh graduate or final-year student; no prior working experience required.
• Proficient in Mandarin, English, and Bahasa Malaysia — Mandarin essential for China HQ.
• Competent in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented, eager to learn, proactive, and able to follow guidance.
• Good communication and interpersonal skills; comfortable liaising with colleagues across departments and cultures.
• Internship experience in HR/Admin is an advantage.
• Basic understanding of Malaysian Employment Act, EPF, SOCSO, and EIS is a plus.

Responsibilities

• Assist with recruitment activities including job posting, resume screening, and interview scheduling.
• Support onboarding processes such as preparing employment contracts, personnel files, and orientation materials.
• Help maintain accurate employee records, attendance tracking, and leave applications.
• Attend to day-to-day employee inquiries on attendance, leave, and company policies, escalating where needed.
• Support the organisation of staff engagement activities.
• Assist in preparing and submitting work permit and visa applications for foreign employees under guidance.
• Help track the validity of work permits, Employment Passes, and related travel documents.
• Support liaison with the Immigration Department, MDEC, ESD, and other authorities as guided by senior HR staff.
• Collect and verify monthly attendance data to support payroll processing.
• Assist with EPF, SOCSO, EIS, and other statutory submissions under supervision.

Skills

Mandarin

English

Bahasa Malaysia

Detail-oriented

Proactive

Willing to learn

Communication

Interpersonal skills

Education

Bachelor's Degree in Human Resources

Bachelor's Degree in Business Administration

Bachelor's Degree in Management

Tools

Microsoft Office

Job description

This is an entry-level opportunity for a fresh graduate to build a career in HR & Administration within a cross-border manufacturing/engineering environment. You will work closely with senior HR colleagues and receive on-the-job guidance while progressively taking on more responsibility. The role involves regular communication with China HQ; therefore, Mandarin proficiency is essential.

Key responsibilities

Assist with recruitment activities including job posting, resume screening, and interview scheduling

Support onboarding processes such as preparing employment contracts, personnel files, and orientation materials

Help maintain accurate employee records, attendance tracking, and leave applications

Attend to day-to-day employee inquiries on attendance, leave, and company policies, escalating where needed

Support the organisation of staff engagement activities

Assist in preparing and submitting work permit and visa applications for foreign employees under guidance

Help track the validity of work permits, Employment Passes, and related travel documents

Support liaison with the Immigration Department, MDEC, ESD, and other authorities as guided by senior HR staff

Collect and verify monthly attendance data to support payroll processing

Assist with EPF, SOCSO, EIS, and other statutory submissions under supervision

About you

Bachelor's Degree in Human Resources, Business Administration, Management, or a related field

Fresh graduate or final-year student; no prior working experience required

Proficient in Mandarin, English, and Bahasa Malaysia — Mandarin is essential for communication with China HQ

Competent in Microsoft Office (Word, Excel, PowerPoint)

Detail-oriented, willing to learn, proactive, and able to follow instructions with guidance

Good communication and interpersonal skills; comfortable liaising with colleagues across departments and cultures

Internship experience in HR/Admin an advantage

Basic understanding of the Malaysian Employment Act, EPF, SOCSO, and EIS is a plus

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have Payroll Management experience?