HR Executive

SmartHire by SEEK; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Pacific & Orient Berhad is seeking an HR & Admin Executive to support talent acquisition, employee development and ensure the office runs smoothly in Kuala Lumpur.

You will coordinate training, manage insurance renewals, handle procurement, liaise with vendors, support recruitment, and prepare reports. A diploma or degree in HR or business is preferred, with bilingual English and Bahasa Malaysia.

Qualifications

• Diploma or degree in HR, business, or related field.
• Experience in HR or administrative roles preferred; new grads welcome.
• Proficiency in English and Bahasa Malaysia.
• Detail-oriented and well-organised, able to handle multiple tasks.

Responsibilities

• Training coordination from sourcing trainers to grant applications.
• Insurance administration including renewals and claims.
• Procurement and office administration tasks.
• Vendor and facilities management and liaison with service providers.
• Recruitment support and coordination with agencies and background checks.
• Reporting and ad-hoc tasks to support the team.

Skills

Organisational skills

Attention to detail

Multitasking

Bilingual English & Bahasa Malaysia

Education

Diploma/degree in HR or related field

Job description

Our client "Pacific & Orient Berhad" is seeking an HR & Admin Executive to join their team!

Are you an organised and driven individual looking to grow your career in human resources and administration? This is a well-rounded opportunity that places you at the heart of a company's operations — from supporting talent acquisition and employee development to ensuring the office runs smoothly every day. If you enjoy variety in your work and thrive in a role where no two days are the same, this could be the perfect next step for you.

What you'll be doing?

• Training Coordination — Manage end-to-end training logistics, including sourcing trainers, handling budgets and reports, and submitting HRDCorp grant applications to support the organisation's learning and development goals.
• Insurance Administration — Oversee company insurance renewals, administer policies, and manage claims matters to ensure the organisation and its employees are well protected at all times.
• Procurement & Office Administration — Take charge of procuring office assets, stationery, pantry supplies, and other administrative needs, keeping the workplace well-equipped and running efficiently.
• Vendor & Facilities Management — Serve as the key liaison with building management and external service providers, including pest control and maintenance vendors, to maintain a safe and comfortable working environment.
• Recruitment Support — Play an active role in the hiring process by coordinating with recruitment agencies, conducting background checks, and managing hiring documentation to help bring great talent on board.
• Reporting & Ad-Hoc Support — Prepare reports and contribute to ad-hoc tasks as directed, demonstrating flexibility and a proactive approach to supporting the team's evolving needs.

Who are they looking for?

• Educational Background — A Diploma or Degree in Human Resources, Business Administration, or a related field provides a strong foundation for this role.
• Work Experience — Prior experience in a similar HR or administrative capacity will be considered an advantage, though candidates with no prior experience are welcomed to apply.
• Language Proficiency — A good command of both English and Bahasa Malaysia is required, as the role involves communication with a diverse range of internal stakeholders and external vendors across both languages.
• Work Style — Detail-oriented, well-organised individuals who are comfortable managing multiple responsibilities at once will thrive in this dynamic role.

Ready to join this role?

Whether this is your first step into the workforce or your next big career move, we encourage anyone with a passion for people and operations to reach out — we would love to hear from you.

All information received will be kept strictly confidential and will be used only for employment-related purposes.