Facilities Administration & Operations Executive

Sunway Medical Centre Penang; Seberang Perai; On-site; MYR 33,000 - 61,000; Full time

Job summary

Sunway Medical Centre Penang is seeking an Administration Executive to support the Facilities Division. You will manage daily admin tasks, assist in budgeting, and coordinate contracts and project documentation to ensure smooth hospital operations.

The role requires 1–2 years of admin experience, proficiency in MS Office, and strong organisational skills. Healthcare industry experience is a plus, with the ability to liaise across departments and external stakeholders.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, Secretarial Studies or an equivalent qualification from a recognised institution.
• Minimum 1–2 years of relevant working experience in administration or office management.
• Experience in healthcare or hospitality industry is advantageous.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Good documentation, report writing and presentation skills.
• Strong organisational, analytical and problem-solving skills.
• Good communication and interpersonal skills with the ability to liaise with multiple departments and external stakeholders.
• Ability to multitask, work independently and meet deadlines.
• Knowledge of budgeting, procurement, contract administration and project documentation is an asset.

Responsibilities

• Manage daily administrative activities including correspondence, telephone calls, emails, filing and document control.
• Coordinate preparation, compilation and submission of departmental reports, management reports and meeting minutes.
• Assist in preparing and monitoring departmental budgets including OPEX, CAPEX, manpower and training budgets.
• Handle purchase requisitions, invoice verification and payment follow-ups.
• Maintain and manage asset records, building drawings, floor plans and project documentation.
• Coordinate project documentation with contractors, consultants, architects, M&E consultants and authorities.
• Assist in monitoring project progress, arranging site inspections and coordinating handover documentation.
• Administer departmental service contracts and liaise on contractual matters.
• Coordinate accreditation audit documentation and participate in quality improvement activities.
• Coordinate training requests, recruitment arrangements and other human capital administrative matters.
• Organise meetings, appointments and schedules for the immediate superior.
• Ensure proper document control, confidentiality and compliance with SOPs.
• Provide administrative guidance and support to other staff as required.
• Perform other duties and responsibilities as assigned by the immediate superior.

Skills

MS Office Proficiency

Organization

Communication

Multitasking

Problem solving

Presentation

Documentation

Report writing

Interpersonal skills

Deadline driven

Education

Diploma or Bachelor's Degree in Business Administration/Management/Office Administration/Secretarial Studies

Tools

Excel

Word

PowerPoint

Job description

Sunway Medical Centre Penang is seeking an Administration Executive to support the Facilities Division. You will manage daily admin tasks, assist in budgeting, and coordinate contracts and project documentation to ensure smooth hospital operations.

The role requires 1–2 years of admin experience, proficiency in MS Office, and strong organisational skills. Healthcare industry experience is a plus, with the ability to liaise across departments and external stakeholders.