Executive Assistant (Mid-Senior / Senior)

NEXT Ventures; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

NEXT Ventures seeks a Senior Personal Assistant to the CEO/CSO in Kuala Lumpur. You will safeguard their time, energy, and focus, handling personal, family, and logistics across borders so senior leadership can drive the business.

This role demands precision, discretion, and proactive problem-solving. You will manage meetings, travel, finances, and compliance across multiple properties and countries, while coordinating with internal teams and advisors.

Qualifications

• 5+ years as Executive/Personal Assistant or Lifestyle Manager.
• Experience with ultra-high-net-worth individuals, entrepreneurs, or family office operations.
• High availability mindset, evenings/weekends when needed.
• Absolute discretion with sensitive financial/personal info.
• Strong organizational skills with obsessive follow-through.

Responsibilities

• Manage personal, family, and logistical matters end‑to‑end for CEO/CSO.
• Coordinate personal finances, bills, and admin across properties and countries.
• Handle visas, tax residency, and international compliance.
• Plan personal travel, events, and multi-country logistics.
• Support with presentations, reports, and documentation as needed.

Skills

Executive support

Discretion

Time management

Communication

Research Vetting

Google Workspace

Multi-country logistics

Cultural sensitivity

Tools

Project management tools

Expense tracking

Job description

Who We Are

NEXT Ventures is where ambition takes shape and momentum becomes movement. As a global platform revolutionising access to performance-based capital, we empower the world's most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm — 220,000+ daily users from 170+ nations, each chasing greatness in their own way.

NEXT Ventures is where ambition takes shape and momentum becomes movement. As a global platform revolutionising access to performance-based capital, we empower the world's most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm — 220,000+ daily users from 170+ nations, each chasing greatness in their own way.

Your Role in Our Mission

As Senior Personal Assistant to the CEO / CSO, you will be the guardian of their time, energy, and focus. You will manage personal, family, and logistical matters end‑to‑end — ensuring that wherever they are in the world, their day runs smoothly, nothing important is missed, and they can fully focus on leading the company. This is a role for someone who thrives on precision, discretion, and anticipation, turning complexity into seamless execution.

How You’ll Make An Impact

Personal Finance & Admin Coordination

• Research, Vet, Schedule and attend meetings on founder's behalf with advisors
• Manage personal finances, bill payments, and admin across multiple properties and countries
• Handle visa applications, tax residency matters, and international compliance
• Coordinate with business finance teams on personal distributions and payments

Lifestyle & Personal Logistics

• Plan and coordinate personal activities (weekly date nights, travel, reservations)
• Manage all personal travel (flights, hotels, visas, itineraries) - often with last-minute changes
• Handle multi-country property matters and logistics
• Coordinate shipping, errands, and personal shopping
• Weekend availability for personal planning and logistics

Health & Wellness

• Research, vet, and hire personal trainers, nutritionists, and healthcare providers
• Schedule and manage fitness sessions and medical appointments
• Ensure healthy routines are maintained despite travel intensity

Family Support

• Support spouse with personal logistics and coordination
• Manage family visits, gifts, and important occasions
• Cultural sensitivity required (Muslim family, observance of prayer times, Ramadan, halal requirements)

Business-Personal Overlap

• Coordinate with internal business teams on matters requiring personal attention
• Handle urgent document signatures, authorizations, and KYCs across entities
• Liaise between business operations and personal matters
• Support with presentations, reports, and documentation as needed (research, formatting, slide creation, data compilation)

What You Bring

Must Have:

• 5+ years as Executive Assistant, Personal Assistant, Lifestyle Manager
• Experience with ultra-high-net-worth individuals, entrepreneurs, or family office operations
• High availability mindset - comfortable with evening/weekend responsiveness when needed
• Extreme ownership mentality - you own problems until solved, don't wait for detailed instructions
• Exceptional organizational skills and obsessive follow-through
• Absolute discretion with sensitive financial and personal information
• Strong research and vetting skills - can evaluate and recommend service providers
• Professional presence to attend meetings with advisors, lawyers, and bankers
• Tech-savvy (Google Workspace, project management tools, expense tracking)
• Fluent English, excellent written and verbal communication
• Proactive problem-solver who anticipates needs

Strongly Preferred:

• Experience coordinating with advisors, lawyers, consultants
• Familiarity with multi-country logistics (visas, tax, property management)
• Experience working with Muslim families (cultural sensitivity)
• Background in finance, operations, or business management
• Based in or willing to relocate to Kuala Lumpur

Personal Attributes:

• Calm under pressure, flexible, adapts quickly to changing priorities
• Service-oriented with high integrity
• Respects boundaries and maintains absolute confidentiality
• Mature, professional, but personable

Your Journey After Applying

• 30‑minute HR session with the Talent Acquisition team.
• 60‑minute session with the CEO / CSO.

Why Join NEXT

At NEXT Ventures, performance is more than numbers — it’s the pulse that drives innovation and impact. Join us to architect a world‑class leadership support function that enables our executives to operate at their highest level. Be part of the team that turns ambition into achievement and potential into performance. Your next chapter in global leadership support begins here