Executive Assistant (Mid-Senior / Senior)

NEXT Ventures; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

NEXT Ventures is seeking a Senior Executive Assistant to the CEO/CSO to manage personal, family, and logistical matters across borders. The role requires precision, discretion, and proactive problem-solving to ensure executives remain focused on strategic leadership while travel and schedules run smoothly.

The position entails coordinating personal finances, travel, visas, property matters, and rapid responsiveness during peak periods.

Qualifications

• 5+ years as Executive Assistant, Personal Assistant, Lifestyle Manager.
• Experience with ultra-high-net-worth individuals, entrepreneurs, or family office operations.

Responsibilities

• Handle personal, family, and logistical matters end-to-end to support executives.
• Coordinate with internal business teams on personal-attention matters and KYCs.
• Support with presentations, reports, and documentation as needed.

Skills

5+ years as EA/PA/Lifestyle Manager

Ultra-high-net-worth / family office

High availability mindset

Extreme ownership

Organizational excellence

Discretion with sensitive information

Research & vetting

Professional presence

Proactive problem-solver

Calm under pressure

Mature and personable

Tools

Google Workspace

Project management tools

Expense tracking

Job description

Executive Assistant (Mid-Senior / Senior)

NEXT Ventures is where ambition takes shape and momentum becomes movement. As a global platform revolutionising access to performance-based capital, we empower the world's most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm - 220,000+ daily users from 170+ nations, each chasing greatness in their own way.

Your Role in Our Mission

As Senior Personal Assistant to the CEO / CSO, you will be the guardian of their time, energy, and focus. You will manage personal, family, and logistical matters end-to-end - ensuring that wherever they are in the world, their day runs smoothly, nothing important is missed, and they can fully focus on leading the company. This is a role for someone who thrives on precision, discretion, and anticipation, turning complexity into seamless execution.

How You’ll Make an Impact

Personal Finance & Admin Coordination

Research, Vet, Schedule and attend meetings on founder's behalf with advisors

Manage personal finances, bill payments, and admin across multiple properties and countries

Handle visa applications, tax residency matters, and international compliance

Coordinate with business finance teams on personal distributions and payments

Lifestyle & Personal Logistics

Plan and coordinate personal activities (weekly date nights, travel, reservations)

Manage all personal travel (flights, hotels, visas, itineraries) - often with last-minute changes

Handle multi-country property matters and logistics

Coordinate shipping, errands, and personal shopping

Weekend availability for personal planning and logistics

Research, vet, and hire personal trainers, nutritionists, and healthcare providers

Schedule and manage fitness sessions and medical appointments

Ensure healthy routines are maintained despite travel intensity

Family Support

Support spouse with personal logistics and coordination

Manage family visits, gifts, and important occasions

Cultural sensitivity required (Muslim family, observance of prayer times, Ramadan, halal requirements)

Business-Personal Overlap

Coordinate with internal business teams on matters requiring personal attention

Handle urgent document signatures, authorizations, and KYCs across entities

Liaise between business operations and personal matters

Support with presentations, reports, and documentation as needed (research, formatting, slide creation, data compilation)

What You Bring

Must Have:

5+ years as Executive Assistant, Personal Assistant, Lifestyle Manager

Experience with ultra-high-net-worth individuals, entrepreneurs, or family office operations

High availability mindset - comfortable with evening/weekend responsiveness when needed

Extreme ownership mentality - you own problems until solved, don't wait for detailed instructions

Exceptional organizational skills and obsessive follow-through

Absolute discretion with sensitive financial and personal information

Strong research and vetting skills - can evaluate and recommend service providers

Professional presence to attend meetings with advisors, lawyers, and bankers

Tech-savvy (Google Workspace, project management tools, expense tracking)

Proactive problem-solver who anticipates needs

Strongly Preferred:

Experience coordinating with advisors, lawyers, consultants

Familiarity with multi-country logistics (visas, tax, property management)

Experience working with Muslim families (cultural sensitivity)

Background in finance, operations, or business management

Based in or willing to relocate to Kuala Lumpur

Personal Attributes:

Calm under pressure, flexible, adapts quickly to changing priorities

Service-oriented with high integrity

Respects boundaries and maintains absolute confidentiality

Mature, professional, but personable

Your Journey After Applying

30-minute HR session with the Talent Acquisition team.

60-minute session with the CEO / CSO.

Why Join NEXT

At NEXT Ventures, performance is more than numbers - it’s the pulse that drives innovation and impact. Join us to architect a world-class leadership support function that enables our executives to operate at their highest level. Be part of the team that turns ambition into achievement and potential into performance. Your next chapter in global leadership support begins here