General Manager’s Assistant

HOMA ENGINEERING (M) SDN BHD; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

HOMA ENGINEERING (M) SDN BHD in Kuala Lumpur City Centre is seeking a General Manager's Assistant on a full-time basis to provide strategic executive support to the General Manager, ensuring smooth operation of senior management functions.

The role involves diary management, scheduling, travel coordination, handling correspondence, preparing reports and presentations, coordinating meetings, and maintaining confidential information with discretion; you will liaise with multiple departments and

Qualifications

• Proven experience as a General Manager's Assistant, Executive Assistant or similar senior administrative role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Outstanding written and verbal communication with professional liaison across levels.

Responsibilities

• Providing comprehensive administrative support to the General Manager, including diary management, scheduling meetings and coordinating travel arrangements.
• Managing correspondence, emails and communications on behalf of the General Manager, filtering and prioritising matters appropriately.
• Preparing and compiling reports, presentations, and briefing documents for executive meetings and board presentations.
• Organising and coordinating internal and external meetings, including preparing agendas, taking minutes and distributing action items.
• Maintaining confidential information and sensitive documents whilst maintaining strict discretion and information security protocols.
• Liaising with various departments to facilitate communication and ensure efficient workflow between senior management and operational teams.
• Arranging hospitality and event management for client meetings, corporate events and functions.

Skills

Executive support

Diary management

Scheduling

Travel coordination

Communication

Discretion & confidentiality

MS Office

Multilingual (Mandarin, Malay, English

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

About the role

HOMA ENGINEERING (M) SDN BHD is seeking a General Manager's Assistant to join our team in Kuala Lumpur City Centre on a full-time basis. This is a strategic administrative role that will provide comprehensive executive support to our General Manager, ensuring the smooth operation of senior management functions and contributing to the overall effectiveness of the organisation. As General Manager's Assistant, you will be the key point of contact for senior leadership, managing priorities, communications and administrative operations whilst maintaining the highest standards of professionalism and discretion.

Key responsibilities

Providing comprehensive administrative support to the General Manager, including diary management, scheduling meetings and coordinating travel arrangements

Managing correspondence, emails and communications on behalf of the General Manager, filtering and prioritising matters appropriately

Preparing and compiling reports, presentations, and briefing documents for executive meetings and board presentations

Organising and coordinating internal and external meetings, including preparing agendas, taking minutes and distributing action items

Managing confidential information and sensitive documents whilst maintaining strict discretion and information security protocols

Liaising with various departments to facilitate communication and ensure efficient workflow between senior management and operational teams

Maintaining office systems, records and filing systems in an organised and accessible manner

Arranging hospitality and event management for client meetings, corporate events and functions

Supporting the General Manager with special projects and ad-hoc administrative tasks as required

Managing expense claims, purchase orders and other administrative procedures in accordance with company policies

What we're looking for

Proven experience as a General Manager's Assistant, Executive Assistant or similar senior administrative role within a professional organisation

Excellent organisational and time management skills with the ability to prioritise multiple tasks and manage competing demands

Outstanding written and verbal communication skills with the ability to liaise professionally with all levels of staff and external stakeholders

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and experience with office management software

Strong discretion and confidentiality awareness, with the ability to handle sensitive and confidential information appropriately

Proactive problem-solving skills with the ability to work independently and use initiative

Excellent attention to detail and accuracy in all administrative tasks

Professional demeanour with a customer-service oriented approach

Flexibility and adaptability to changing priorities and business requirements

Experience in a manufacturing, engineering or technical environment would be advantageous

Able communicate with Mandarin,, Malay and English to liaise with diverse clients, suppliers, or associates.

What we offer

At HOMA ENGINEERING (M) SDN BHD, we are committed to creating a supportive and professional working environment. We offer competitive remuneration, opportunities for professional development and career progression within a growing organisation. Our team values collaboration, integrity and excellence, and we provide a workplace where your contributions are recognised and valued. We encourage a healthy work-life balance and provide a professional environment that supports your wellbeing and career aspirations.

About us

HOMA ENGINEERING (M) SDN BHD is a professional engineering and services organisation based in Kuala Lumpur. We are committed to delivering high-quality solutions and services to our clients across various sectors. Our team comprises experienced professionals dedicated to maintaining the highest standards of professionalism, integrity and excellence in all our operations. We pride ourselves on our collaborative culture, strong values and commitment to continuous improvement, making us an attractive employer for talented professionals.