Purchase Admin Assistance

Homa Engineering (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

HOMA ENGINEERING (M) SDN BHD is seeking a Purchase Admin Assistant in Kuala Lumpur to join our procurement team. This full-time position focuses on supporting the purchasing department and maintaining accurate procurement records.

The role involves handling purchase orders, vendor liaison, documentation, and ensuring smooth procurement cycles. Strong MS Office, organisational skills and multilingual capabilities are preferred for success in this position.

Qualifications

• Experience in purchasing, procurement or administrative support.
• Familiar with sourcing and supplier communication processes.
• Organised and detail-oriented with strong documentation skills.
• Ability to read and understand procurement policies and procedures.
• Fluent in Mandarin, Malay and English; strong written and verbal communication.

Responsibilities

• Processing and managing purchase orders, ensuring accuracy and compliance with company procedures and purchasing policies
• Assisting with vendor management, including maintaining supplier databases, coordinating quotations, and communicating between departments and suppliers
• Preparing and organising purchase documentation, including invoices, delivery notes, and records for filing
• Coordinating with internal departments to translate purchases into formal requests
• Monitoring order status and tracking shipments to ensure timely delivery of materials and goods
• Assisting in reconciliation of purchase invoices with orders and receipts
• Supporting the preparation of purchasing reports and maintaining procurement transaction records
• Communicating with suppliers regarding confirmations, schedules and issues
• Contributing to continuous improvement of purchasing processes and administrative procedures

Skills

Excel

Word

MS Office

Organizational skills

Time management

Attention to detail

Communication

Procurement basics

Independent work

ERP familiarity

Tools

ERP software

Job description

HOMA ENGINEERING (M) SDN BHD is seeking a Purchase Admin Assistance to join our growing team in Kuala Lumpur City Centre. This is a full-time position offering you the opportunity to become an integral part of our procurement and administration operations. As Purchase Admin Assistance, you will provide essential support to our purchasing department, ensuring smooth and efficient procurement processes that directly contribute to the company's operational success. This role is critical to maintaining effective supplier relationships, managing purchase orders, and ensuring accurate documentation and record-keeping throughout the procurement cycle.

Key responsibilities

• Processing and managing purchase orders, ensuring accuracy and compliance with company procedures and purchasing policies
• Assisting with vendor management, including maintaining supplier databases, coordinating quotations, and facilitating communication between departments and suppliers
• Preparing and organising purchase documentation, including invoices, delivery notes, and supporting records for filing and archival purposes
• Coordinating with internal departments to understand purchasing requirements and translating these into formal purchase requests
• Monitoring order status and tracking shipments to ensure timely delivery of materials and goods
• Assisting in the reconciliation of purchase invoices with purchase orders and delivery receipts
• Supporting the preparation of purchasing reports and maintaining accurate records of all procurement transactions
• Communicating with suppliers regarding order confirmations, delivery schedules, and any issues that may arise
• Contributing to continuous improvement of purchasing processes and administrative procedures

What we’re looking for

• Proficiency in Microsoft Office applications, particularly Excel and Word, for data management and documentation purposes
• Strong organisational and time-management skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent attention to detail and accuracy in processing and maintaining purchasing records and documentation
• Effective communication skills, both written and verbal, for liaising with internal teams and external suppliers
• Basic understanding of procurement processes and purchasing cycles
• Ability to work independently as well as collaboratively within a team environment
• Reliability and professionalism in handling confidential company information
• Previous experience in a purchasing, procurement, or administrative support role is highly desirable
• Familiarity with purchasing systems or enterprise resource planning (ERP) software is a valued asset
• Able communicate with Mandarin, Malay and English.
• Have Driving Licence.

What we offer

• At HOMA ENGINEERING (M) SDN BHD, we are committed to fostering a supportive and professional work environment where employees can thrive and develop their careers.
• We offer competitive remuneration packages commensurate with experience and qualifications.
• Our employees benefit from a structured working environment with clear career development opportunities and ongoing training initiatives.
• We maintain a collaborative workplace culture that values teamwork, innovation, and professional growth.
• We provide a comprehensive benefits package designed to support the wellbeing and work-life balance of our team members.

About us

HOMA ENGINEERING (M) SDN BHD is a respected engineering company operating in Kuala Lumpur, delivering quality services and solutions to our clients. We are committed to maintaining high operational standards, fostering a culture of excellence, and building strong partnerships with our suppliers and stakeholders. Our team comprises dedicated professionals who are passionate about delivering results and contributing to the success of our organisation. We pride ourselves on our professionalism, integrity, and commitment to continuous improvement in all aspects of our business operations.