Executive Assistant to GM - Strategic Admin Lead

HOMA ENGINEERING (M) SDN BHD; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

HOMA ENGINEERING (M) SDN BHD in Kuala Lumpur City Centre is seeking a General Manager's Assistant on a full-time basis to provide strategic executive support to the General Manager, ensuring smooth operation of senior management functions.

The role involves diary management, scheduling, travel coordination, handling correspondence, preparing reports and presentations, coordinating meetings, and maintaining confidential information with discretion; you will liaise with multiple departments and

Qualifications

• Proven experience as a General Manager's Assistant, Executive Assistant or similar senior administrative role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Outstanding written and verbal communication with professional liaison across levels.

Responsibilities

• Providing comprehensive administrative support to the General Manager, including diary management, scheduling meetings and coordinating travel arrangements.
• Managing correspondence, emails and communications on behalf of the General Manager, filtering and prioritising matters appropriately.
• Preparing and compiling reports, presentations, and briefing documents for executive meetings and board presentations.
• Organising and coordinating internal and external meetings, including preparing agendas, taking minutes and distributing action items.
• Maintaining confidential information and sensitive documents whilst maintaining strict discretion and information security protocols.
• Liaising with various departments to facilitate communication and ensure efficient workflow between senior management and operational teams.
• Arranging hospitality and event management for client meetings, corporate events and functions.

Skills

Executive support

Diary management

Scheduling

Travel coordination

Communication

Discretion & confidentiality

MS Office

Multilingual (Mandarin, Malay, English

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

HOMA ENGINEERING (M) SDN BHD in Kuala Lumpur City Centre is seeking a General Manager's Assistant on a full-time basis to provide strategic executive support to the General Manager, ensuring smooth operation of senior management functions.

The role involves diary management, scheduling, travel coordination, handling correspondence, preparing reports and presentations, coordinating meetings, and maintaining confidential information with discretion; you will liaise with multiple departments and