Admin Assistance

Homa Engineering (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Professional development opportunities

Structured work environment

Job summary

HOMA ENGINEERING (M) SDN BHD in Kuala Lumpur City Centre is seeking an Admin Assistant to support day-to-day operations. You will manage schedules, handle correspondence, and maintain filing systems to keep teams focused on core responsibilities.

You will coordinate travel, assist with events and basic bookkeeping, and provide general admin support across departments. Fluency in English is required; Mandarin and Malay are a plus. This full-time role offers a structured, supportive environment.

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organisational skills with ability to multitask.
• Strong English communication; other languages are advantageous.
• Proficiency in MS Office and office management software.
• Attention to detail and accuracy in documentation.
• Ability to work independently and in a team.
• Professional demeanour and customer service skills.
• Flexibility to handle diverse administrative tasks.
• Driving licence is a plus.

Responsibilities

• Managing and organising office schedules, appointments and meetings for staff and stakeholders.
• Preparing and maintaining accurate administrative documentation, records and filing systems.
• Handling incoming and outgoing correspondence, emails and phone enquiries.
• Co-ordinating travel arrangements, accommodation bookings and expense claims.
• Supporting the organisation of company events, meetings and presentations.
• Maintaining office supplies inventory and placing orders as required.
• Providing general administrative support to multiple departments and management levels.
• Assisting with data entry, document preparation and basic bookkeeping tasks.
• Contributing to a well-organised and welcoming office environment.

Skills

Administrative experience

Organisational skills

Written and verbal communication in EN

Multilingual communication (Mandarin/M

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Office management software

Job description

About the role

We are seeking an Admin Assistant to join HOMA ENGINEERING (M) SDN BHD in our Kuala Lumpur City Centre office. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our organisation. As an Admin Assistant, you will be the backbone of our administrative functions, providing essential support to ensure our teams can focus on delivering excellence in their core responsibilities. This role is integral to maintaining our operational efficiency and contributing to the overall success of the company.

Key responsibilities

• Managing and organising office schedules, appointments and meetings for staff and stakeholders
• Preparing and maintaining accurate administrative documentation, records and filing systems
• Handling incoming and outgoing correspondence, emails and phone enquiries with professionalism
• Co-ordinating travel arrangements, accommodation bookings and expense claims for team members
• Supporting the organisation of company events, meetings and presentations
• Maintaining office supplies inventory and placing orders as required
• Providing general administrative support to multiple departments and management levels
• Assisting with data entry, document preparation and basic bookkeeping tasks
• Contributing to the maintenance of a well-organised and welcoming office environment

What we're looking for

• Proven experience working in an administrative or office support role, preferably within an engineering or professional services environment
• Excellent organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Attention to detail and accuracy in all administrative work and documentation
• Ability to work independently and as part of a collaborative team environment
• Professional demeanour and excellent customer service skills when interacting with clients and colleagues
• Flexibility and adaptability in handling diverse administrative requirements
• Knowledge of basic accounting or financial administration is a plus
• Able to communicate with Mandarin, Malay and English to liaise with diverse clients, suppliers, or associates.
• Have Driving licence

What we offer

HOMA ENGINEERING (M) SDN BHD is committed to providing a supportive and rewarding workplace for our employees. We offer competitive remuneration commensurate with experience and qualifications. Our benefits package includes access to professional development opportunities, enabling you to enhance your skills and advance your career within the organisation. We foster a collaborative and inclusive work culture where your contributions are valued and recognised. We also provide a structured work environment with clear expectations and support from management to help you succeed in your role.

About us

HOMA ENGINEERING (M) SDN BHD is a professional engineering services company based in Kuala Lumpur. We are dedicated to delivering high-quality engineering solutions and services to our clients across various sectors. Our team is composed of experienced professionals committed to excellence, innovation and customer satisfaction. We pride ourselves on maintaining a professional yet approachable workplace culture where team members are encouraged to contribute their best work and grow within the organisation. Join us and become part of a dynamic team that values integrity, expertise and collaborative success.