General Clerk (Admin)

SUZUKI MALAYSIA SDN. BHD.; Shah Alam; Sur place; MYR 23 000 - 36 000; Plein temps

Résumé du poste

Suzuki Malaysia Sdn. Bhd. is seeking a General Clerk (Admin) to support day-to-day administrative and clerical tasks. You will manage documentation, data entry, front-line communications, and filing while ensuring confidential handling of information.

The role involves inventory control, meeting coordination, and inter-departmental support, contributing to an efficient office environment. Fresh graduates are welcome, with 1–2 years’ experience advantageous.

Qualifications

• Education: SPM/STPM/Certificate/Diploma in Business Administration or related field.
• Experience: Fresh graduates encouraged; 1–2 years of clerical/admin experience is a plus.
• Software Literacy: Proficient in Microsoft Office (Word/Excel/PowerPoint) and email management (Outlook / Gmail).
• Skills: Fast, accurate typing with strong attention to detail.
• Language: Bahasa Malaysia and English proficiency.
• Attributes: Punctual, self-motivated, polite telephone etiquette, able to work independently.

Responsabilités

• Monitor and maintain inventory levels of office stationery and supplies, coordinating with suppliers for replenishment.
• Oversee routine maintenance of office equipment and report issues to service providers.
• Support meeting room scheduling, visitor registration, and preparation of meeting materials.
• Create and file documents; maintain a confidential digital filing system.
• Enter daily operational data, invoices, inventory movements, and attendance records into ERP or spreadsheets.
• Handle mail, couriers, screening calls, and routing messages to appropriate personnel.
• Assist Finance/HR with ad-hoc tasks and inter-departmental support.

Connaissances

Typing

Attention to detail

Organizational skills

Formation

SPM/STPM Diploma

Outils

Microsoft Office Suite

Outlook

Description du poste

The General Clerk (Admin) is responsible for supporting the day-to-day administrative and clerical functions of the company. Key duties include managing documentation and filing, executing accurate data entry, handling front-line office communications, tracking basic supplies, and supporting inter-departmental operations to maintain an efficient working environment.

Job Summary

The General Clerk (Admin) is responsible for supporting the day-to-day administrative and clerical functions of the company. Key duties include managing documentation and filing, executing accurate data entry, handling front-line office communications, tracking basic supplies, and supporting inter-departmental operations to maintain an efficient working environment.

Key Responsibilities

• Monitor, order, and maintain inventory levels of office stationery, pantry supplies, and consumable goods; coordinate with external suppliers for replenishment.

• Oversee routine maintenance of office equipment (photocopiers, printers, water dispensers) and report technical issues promptly to technicians or building management.

• Assist with meeting room scheduling, visitor registration, and preparation of materials for company meetings or internal events.

2. Documentation, Filing & Archiving

• Create, sort, scan, photocopy, and systematically file hardcopy and digital business records (invoices, purchase orders, delivery orders, letters, contracts, and memos).

• Maintain a neat, well-organized, and easily accessible digital filing directory (cloud drive or local server) while ensuring proper data confidentiality.

• Prepare standardized letters, internal memos, notices, and basic administrative forms as directed.

3. Data Entry & Record Keeping

• Input daily operational data, invoices, inventory movements, customer/vendor details, or employee attendance records into the ERP system, accounting software, or spreadsheets.

• Verify document accuracy against source files to detect and resolve discrepancies or missing information.

• Generate recurring weekly or monthly administrative summaries and checklists for supervisor review.

4. Mail, Couriers & Communication

• Screen incoming phone calls, address basic inquiries, take accurate messages, and redirect calls to appropriate personnel.

• Receive, log, sort, and distribute daily postal mail, registered letters, and incoming parcels to respective departments.

• Arrange outgoing courier services, dispatch deliveries, and track consignment notes until confirmation of receipt.

5. Inter-Departmental & Ad-Hoc Support

• Assist the Finance team with basic document matching (matching Invoices to POs and DOs).

• Assist the HR team with filing employee records, orientation logistics, or tracking leave forms if required.

• Carry out other administrative or ad-hoc tasks assigned by the management from time to time.

Job Requirements & Qualifications

• Education: Minimum SPM / STPM / Certificate / Diploma in Business Administration, Office Management, Secretarial Studies, or equivalent.

• Experience: Fresh graduates are encouraged to apply; 1–2 years of relevant clerical or administrative experience is an added advantage.

• Software Literacy: Competent in Microsoft Office (Word, Excel, PowerPoint) and email management (Outlook / Gmail).

• Skills: Fast and accurate typing skills, strong attention to detail, and sound organizational abilities.

• Language Proficiency: Good written and spoken command of Bahasa Malaysia and basic-to-intermediate English.

• Attributes: Punctual, self-motivated, polite telephone etiquette, and able to work independently with minimal supervision.