Administration Clerk

ROCK MAESTRO SDN. BHD.; West Coast Division; On-site; MYR 36,000 - 48,000; Full time

Job summary

ROCK MAESTRO SDN. BHD. in Sabah seeks an administrative assistant to support the Event & Operations team, handling general office duties, document preparation and accurate record-keeping for smooth daily operations.

You will assist in preparing event proposals, manage registrations, update vendor contacts and coordinate timelines with internal departments. Fresh graduates are welcome, with occasional on-site event support.

Qualifications

• SPM/STPM or Diploma in Business Administration or related field.
• Fresh graduates encouraged to apply.
• Preferably 1–2 years of administrative or event-related experience.
• Basic knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good organizational, communication and coordination skills.
• Willing to assist with on-site event operations when required.
• Willing to work flexible hours, including weekends or public holidays when required for events, subject to applicable employment laws.

Responsibilities

• Handle daily administrative and clerical duties.
• Maintain filing systems and company records.
• Prepare letters, memos, reports and other administrative documents.
• Manage incoming and outgoing correspondence.
• Monitor office supplies and stationery requirements.
• Assist in preparing event-related documents, proposals, quotations and reports.
• Support event registration, participant lists and attendance records.
• Assist in preparing event schedules, checklists and activity timelines.
• Coordinate event requirements with internal departments, vendors and suppliers.
• Assist in monitoring event materials, equipment, promotional items and logistics.
• Follow up on event arrangements and ensure necessary documents are ready before event execution.
• Provide administrative support during event preparation and execution.
• Assist with post-event documentation, photo records, feedback collection and reports.
• Be prepared to assist with on-site event operations when required.

Skills

Microsoft Office

Organizational skills

Communication

Coordination

Multitasking

Education

Diploma in Business Administration

Job description

To provide general administrative and clerical support while assisting the Event & Operations team with event documentation, coordination and logistical arrangements to ensure smooth daily office operations and successful event execution.

2. Key Responsibilities

A. General Administration

Handle daily administrative and clerical duties.

Maintain proper filing systems and company records.

Prepare letters, memos, reports and other administrative documents.

Manage incoming and outgoing correspondence.

Monitor office supplies and stationery requirements.

B. Event Administration & Coordination

Assist in preparing event-related documents, proposals, quotations and reports.

Support event registration, participant lists and attendance records.

Assist in preparing event schedules, checklists and activity timelines.

Coordinate event requirements with internal departments, vendors and suppliers.

Assist in monitoring event materials, equipment, promotional items and logistics.

Follow up on event arrangements and ensure necessary documents are ready before event execution.

Provide administrative support during event preparation and execution.

Assist with post-event documentation, photo records, feedback collection and reports.

Be prepared to assist with on-site event operations when required.

C. Data Entry & Documentation

Perform accurate data entry and update company records.

Organise and maintain physical and digital documents.

Prepare and update event databases, vendor lists and contact records.

Ensure all documents are properly recorded and stored.

D. Operations & Departmental Support

Assist the Event, Marketing and Operations teams with administrative matters.

Coordinate meetings, appointments and internal discussions.

Liaise with suppliers, vendors and external parties.

Perform other duties assigned by management from time to time.

3. Qualifications & Requirements

Minimum SPM / STPM / Diploma in Business Administration or related field.

Fresh graduates are encouraged to apply.

Preferably 1-2 years of administrative or event-related experience.

Basic knowledge of Microsoft Office (Word, Excel and PowerPoint).

Good organisational, communication and coordination skills.

Able to multitask and work under tight deadlines.

Detail-oriented, responsible and proactive.

Willing to assist with on-site event operations when required.

Willing to work flexible hours, including weekends or public holidays when required for events, subject to applicable employment laws.