GENERAL CLERK

MUNIF HIJJAZ MARKETING SDN BHD; Kuala Lumpur; In loco; MYR 24.000 - 42.000; Tempo pieno

Descrizione del lavoro

MUNIF HIJJAZ MARKETING SDN BHD in Kuala Lumpur seeks a diligent administrative assistant to perform clerical and data entry duties, manage documents, and support HR, Accounts, Sales and Operations teams.

You will organize records, handle correspondence, prepare reports, and maintain filing systems while coordinating inter-department document flow and ensuring accuracy and timely delivery.

Competenze

• Basic knowledge of Microsoft Word, Microsoft Excel, and other office applications.
• Good organisational and time management skills.
• Attention to detail and accuracy in handling documents and data.
• Good communication and interpersonal skills.

Mansioni

• Perform general clerical and administrative duties as assigned.
• Prepare, organise, and maintain company documents and records.
• Handle incoming and outgoing correspondence, letters, and other documents.
• Assist in preparing reports, forms, and other administrative paperwork.
• Ensure all documents are properly filed and maintained for easy reference.
• Enter and update information accurately in the company's systems and Microsoft Excel.
• Maintain accurate and up-to-date records and databases.
• Check documents for completeness and accuracy before filing or submission.
• Assist in photocopying, scanning, printing, and distributing documents.
• Ensure office documents and supplies are properly organised.
• Assist in arranging document deliveries and courier services when required.
• Monitor office stationery and report any shortages to the supervisor.
• Provide administrative support to other departments when necessary.
• Assist the HR, Accounts, Sales, and Operations Departments with administrative tasks when required.
• Coordinate the collection and submission of documents between departments.
• Liaise with internal staff and external parties regarding administrative matters.
• Maintain the confidentiality of company information and documents.
• Ensure all assigned tasks are completed accurately and within the required deadlines.
• Perform any other duties reasonably assigned by the supervisor or management from time to time.

Conoscenze

Microsoft Word

Microsoft Excel

Office applications

Descrizione del lavoro

Perform general clerical and administrative duties as assigned.

Prepare, organise, and maintain company documents and records.

Handle incoming and outgoing correspondence, letters, and other documents.

Assist in preparing reports, forms, and other administrative paperwork.

Ensure all documents are properly filed and maintained for easy reference.

B. Data Entry & Documentation

Enter and update information accurately in the company's systems and Microsoft Excel.

Maintain accurate and up-to-date records and databases.

Check documents for completeness and accuracy before filing or submission.

Assist in photocopying, scanning, printing, and distributing documents.

C. Office Administration

Ensure office documents and supplies are properly organised.

Assist in arranging document deliveries and courier services when required.

Monitor office stationery and report any shortages to the supervisor.

Provide administrative support to other departments when necessary.

Assist the HR, Accounts, Sales, and Operations Departments with administrative tasks when required.

Coordinate the collection and submission of documents between departments.

Liaise with internal staff and external parties regarding administrative matters.

E. Other Duties

Maintain the confidentiality of company information and documents.

Ensure all assigned tasks are completed accurately and within the required deadlines.

Perform any other duties reasonably assigned by the supervisor or management from time to time.

3. Qualifications & Requirements

• Basic knowledge of Microsoft Word, Microsoft Excel, and other office applications.
• Good organisational and time management skills.
• Attention to detail and accuracy in handling documents and data.
• Good communication and interpersonal skills.
• Responsible, disciplined, and able to work independently or as part of a team.
• Previous experience in clerical or administrative work will be an advantage.
• Administrative and organisational skills
• Document management and filing
• Time management
• Communication and teamwork
• Confidentiality and professionalism

5. Performance Indicators (KPI)

• Accuracy and completeness of data entry.
• Proper organisation and maintenance of company documents.
• Timely completion of assigned administrative tasks.
• Accuracy in preparing and handling documents.
• Compliance with company procedures and instructions.