Administrative Executive

TSG GROUP SDN. BHD.; Sibu; On-site; MYR 36,000 - 52,000; Full time

Job summary

TSG GROUP SDN. BHD. is seeking an Administrative Executive to manage daily administrative functions and coordinate office operations. The role focuses on documentation, records management, staff support, and efficient administration processes to ensure smooth operations.

The successful candidate will handle records, correspondence, and office supplies while liaising with internal departments and external partners. Strong communication, organization, and multitasking are essential.

Qualifications

• Diploma or Degree in Business Administration, Management, Office Administration, or related field.
• Minimum 2 years of working experience in administration or related roles.
• Good communication and coordination skills.
• Organized, responsible, and able to work with minimum supervision.
• Able to multitask, prioritize work, and meet deadlines.

Responsibilities

• Manage and oversee daily administrative activities in the office.
• Prepare, update, and maintain proper records, reports, forms, letters, and documents.
• Coordinate office operations, including filing, document control, correspondence, and office supplies.
• Assist in preparing and checking purchase requests, invoices, delivery orders, claims, and related administrative documents.
• Liaise with internal departments, suppliers, contractors, and external parties when required.
• Support HR-related administrative matters such as attendance records, staff documents, leave records, and onboarding arrangements.
• Monitor office facilities, equipment, and supplies to ensure they are properly maintained.
• Assist in coordinating meetings, appointments, and company events.
• Ensure proper filing and confidentiality of company records and documents.
• Supervise or guide junior admin staff where necessary.
• Identify and improve administrative processes for better efficiency.
• Carry out any other duties assigned by the superior or management.

Skills

Attention to detail

Communication skills

Multitasking

Organizational skills

Teamwork

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

The Administrative Executive is responsible for managing and coordinating daily administrative functions to support smooth operations. This role involves handling documentation, office coordination, record management, staff support, and ensuring administrative processes are properly maintained and carried out efficiently.

Key Responsibilities

• Manage and oversee daily administrative activities in the office.
• Prepare, update, and maintain proper records, reports, forms, letters, and documents.
• Coordinate office operations, including filing, document control, correspondence, and office supplies.
• Assist in preparing and checking purchase requests, invoices, delivery orders, claims, and related administrative documents.
• Liaise with internal departments, suppliers, contractors, and external parties when required.
• Support HR-related administrative matters such as attendance records, staff documents, leave records, and onboarding arrangements.
• Monitor office facilities, equipment, and supplies to ensure they are properly maintained.
• Assist in coordinating meetings, appointments, and company events.
• Ensure proper filing and confidentiality of company records and documents.
• Supervise or guide junior admin staff where necessary.
• Identify and improve administrative processes for better efficiency.
• Carry out any other duties assigned by the superior or management.

Required Qualifications and Skills

• Diploma or Degree in Business Administration, Management, Office Administration, or related field.
• Minimum 2 years of working experience in administration or related roles.
• Good computer skills, especially Microsoft Word, Excel.
• Able to prepare reports, letters, and administrative documents independently.
• Good communication and coordination skills.
• Organized, responsible, and able to work with minimum supervision.
• Able to multitask, prioritize work, and meet deadlines.
• Honest, disciplined, and detail-oriented.
• Able to work in a fast-paced site environment.