Finance Shared Services Specialist II (AP)

202 Fragomen Global Business Services Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

Fragomen is seeking an experienced Accounts Payable professional in Kuala Lumpur to ensure accurate invoice processing, timely payments, and maintenance of vendor accounts. You will guide junior staff and support month-end close while upholding strong internal controls and policy compliance.

The role emphasizes process improvement and collaboration with Procurement and business units to resolve invoice issues and drive efficiency.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related discipline.
• At least 4 years of experience in Accounts Payable, Finance, Accounting, or Shared Services.
• Strong analytical skills and attention to detail.

Responsibilities

• Process invoices, expense claims and payments accurately and within established timelines.
• Review and verify invoices for compliance with policies, approvals, and terms.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.
• Support month-end closing activities and reconciliations.

Skills

Invoice processing

Vendor management

Month-end close

Excel proficiency

Education

Bachelor's degree in Accounting, Finance, Business, or related discipline

Tools

SAP

Oracle

Job description

Job Description This role supports the Accounts Payable (AP) function by ensuring the accurate and timely processing of invoices and payments, maintaining vendor accounts, supporting month‑end activities, and driving process improvements. This role also provides guidance to junior team members and ensures compliance with company policies and financial controls.

Key Responsibilities

• Process invoices, expense claims and payments accurately and within established timelines.
• Review and verify invoices to ensure compliance with company policies, approval requirements, and contractual terms.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.
• Perform vendor account reconciliations, investigate and resolve discrepancies, and support month‑end and year‑end closing activities.
• Assist in preparing AP reports, aging summaries, and audit documentation.
• Ensure completeness of AP records for closing purposes.
• Respond to vendor and internal stakeholder enquiries relating to invoices, payments, and account balances within established SLA timeframes.
• Collaborate with Procurement, Business Units, and other internal stakeholders to resolve invoice and payment‑related issues.
• Provide day‑to‑day guidance and support to junior team members on AP processes and procedures.
• Ensure compliance with internal policies, accounting standards, and regulatory requirements.
• Maintain strong internal controls and data integrity within the AP function.
• Identify opportunities to improve AP processes and operational efficiency.
• Support automation, standardisation, and continuous improvement initiatives within the shared services team.

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related discipline.
• At least 4 years of experience in Accounts Payable, Finance, Accounting, or a Shared Services environment.
• Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.
• Experience supporting month‑end closing activities and financial reconciliations.
• Strong analytical skills with excellent attention to detail.
• Demonstrated ability to work independently and provide guidance to junior team members.
• Good verbal and written communication skills with the ability to collaborate effectively with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel.
• Experience with ERP systems (e.g., SAP, Oracle) is preferred.
• Proactive, adaptable, and committed to continuous process improvement.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre‑employment screening process. This process may include verifying the candidate’s identity, confirming legal authorisation to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognised for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end‑to‑end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.

The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real‑time compliance, WorkRight, its multi‑jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship.

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognised as leaders in diversity in our industry.

Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimise our impact on the environment Well‑being.

We are committed to implementing firm‑wide initiatives that support the health and wellness of our people, including programmes to address work‑life balance and benefits that cover a wide range of well‑being needs of all employees. Our #FragomenWorks programme provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check‑ins per year to help you progress in your career. Unique learning programmes like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.