Immigration Client Support

Fragomen Malaysia Sdn Bhd; Kuala Lumpur; Hybrid; MYR 33,000 - 73,000; Full time

Job summary

Fragomen Malaysia is hiring an Immigration Client Support in Kuala Lumpur with a hybrid working arrangement. The role supports the delivery of immigration services for a key global client by coordinating case activities, managing enquiries, maintaining records, and liaising with multiple stakeholders.

The candidate should be highly organised, detail-oriented, and capable of handling multiple priorities in a fast-paced environment, ensuring accurate records and timely updates across systems.

Qualifications

• Bachelor’s Degree holder with prior experience in immigration, global mobility, HR operations, shared services, or client coordination would be advantageous.
• Strong organisational skills with the ability to manage multiple cases, deadlines, and priorities.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Able to analyse information, identify outstanding actions, and elevate potential issues appropriately.
• Proactive and dependable, with a strong follow-through mindset.
• Able to handle confidential information professionally.

Responsibilities

• Monitor immigration-related notifications and route them to the appropriate parties, and follow up on required actions.
• Coordinate immigration pre-screening, case initiation, and renewal activities.
• Maintain accurate and up-to-date employee and case records in relevant systems.
• Follow up with employees and recruiters on outstanding information, documents, and case updates.
• Liaise with Fragomen case teams to support the timely progress of immigration matters.

Skills

Organisational skills

Attention to detail

Written and verbal communication

Time management

Confidentiality

Education

Bachelor’s Degree

Tools

Microsoft Office

HR systems

Case management platforms

Job description

Kuala Lumpur City Centre, Kuala Lumpur (Hybrid)

Fragomen Malaysia is hiring a Immigration Client Support to join our team in Kuala Lumpur. This role will support the delivery of immigration services for a key global client by coordinating case activities, managing immigration-related enquiries, maintaining accurate records, and liaising with multiple stakeholders. The successful candidate will be highly organised, detail-oriented, and comfortable managing multiple operational priorities in a fast-paced environment.

KEY RESPONSIBILITIES

Immigration Coordination and Operations

• Monitor immigration-related notifications and enquiries, route them to the appropriate parties, and follow up on required actions.
• Coordinate immigration pre-screening, case initiation, and renewal activities.
• Maintain accurate and up-to-date employee and case records in relevant systems.
• Follow up with employees and recruiters on outstanding information, documents, and case updates.
• Liaise with Fragomen case teams to support the timely progress of immigration matters.

Document and Stakeholder Coordination

• Coordinate document approvals, signatures, and endorsements with relevant stakeholders.
• Prepare and format supporting documents required for immigration applications.
• Gather relevant employment information to support immigration filings.

Reporting and Data Management

• Review and cross-check case reports to ensure information is accurate and up to date.
• Monitor case progress and highlight delays or issues requiring attention.
• Extract data and prepare regular or ad hoc reports as required.
• Maintain accurate records, trackers, and supporting documentation.

Project and Administrative Support

• Prepare reports, presentation materials, and other documents for internal use.
• Provide administrative and project support based on operational requirements.
• Coordinate country-specific administrative requirements, including visitor registrations and departure notifications for client offices in other locations.

REQUIREMENTS

• Bachelor’s Degree holder with prior experience in immigration, global mobility, HR operations, shared services, or client coordination would be advantageous.
• Strong organisational skills with the ability to manage multiple cases, deadlines, and priorities.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Comfortable working with HR systems, case management platforms, reports, and Microsoft Office applications.
• Able to analyse information, identify outstanding actions, and elevate potential issues appropriately.
• Proactive and dependable, with a strong follow-through mindset.
• Able to handle confidential information professionally.

At Fragomen, we offer excellent training and the opportunity to work alongside knowledgeable professionals and immigration specialists in a collaborative and global environment.

Finding the right person is very important to us. We hope that finding the right place is important to you.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.

Legal Services 5,001-10,000 employees

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and APAC, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and APAC, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.