Finance Shared Services Specialist II (AP)

Fragomen Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

Fragomen Malaysia Sdn Bhd is seeking a Finance Shared Services Specialist II (AP) to ensure accurate processing of invoices and payments, maintain vendor accounts, and support month-end activities. The role includes guiding junior staff and upholding strong internal controls in a global immigration law firm environment.

You will collaborate with Procurement and business units, drive process improvements and contribute to automation initiatives while ensuring compliance with company policies and

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related discipline.
• At least 4 years of experience in Accounts Payable, Finance, Accounting, or Shared Services.
• Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.
• Experience supporting month-end closing activities and financial reconciliations.
• Analytical with attention to detail and ability to work independently.

Responsibilities

• Process invoices, expense claims and payments accurately and within established timelines.
• Review and verify invoices for compliance with policies, approvals, and contracts.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.
• Perform vendor account reconciliations, investigate discrepancies, and support month-end closing activities.
• Assist in preparing AP reports, aging summaries, and audit documentation.
• Ensure completeness of AP records for closing purposes.
• Respond to vendor and internal stakeholder inquiries within SLA timeframes.
• Collaborate with Procurement, Business Units, and internal stakeholders to resolve invoice issues.

Skills

Invoice processing

Vendor management

AP reconciliations

Month-end closing

Education

Bachelor's degree in Accounting, Finance, Business, or related discipline

Tools

SAP

Oracle

Microsoft Excel

Job description

Finance Shared Services Specialist II (AP)

This role supports the Accounts Payable (AP) function by ensuring the accurate and timely processing of invoices and payments, maintaining vendor accounts, supporting month-end activities, and driving process improvements. This role also provides guidance to junior team members and ensures compliance with company policies and financial controls.

Key Responsibilities

Accounts Payable Operations

• Process invoices, expense claims and payments accurately and within established timelines.
• Review and verify invoices to ensure compliance with company policies, approval requirements, and contractual terms.
• Prepare payment runs and ensure timely settlement of vendor invoices.
• Maintain accurate financial records and supporting documentation.
• Perform vendor account reconciliations, investigate and resolve discrepancies, and support month-end and year-end closing activities.
• Assist in preparing AP reports, aging summaries, and audit documentation.
• Ensure completeness of AP records for closing purposes.
• Respond to vendor and internal stakeholder enquiries relating to invoices, payments, and account balances within established SLA timeframes.
• Collaborate with Procurement, Business Units, and other internal stakeholders to resolve invoice and payment-related issues.

Team Support

• Provide day-to-day guidance and support to junior team members on AP processes and procedures.

Compliance & Controls

• Ensure compliance with internal policies, accounting standards, and regulatory requirements.
• Maintain strong internal controls and data integrity within the AP function.

Process Improvement

• Identify opportunities to improve AP processes and operational efficiency.
• Support automation, standardization, and continuous improvement initiatives within the shared services team.

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related discipline.
• At least 4 years of experience in Accounts Payable, Finance, Accounting, or a Shared Services environment.
• Strong knowledge of invoice processing, vendor management, payment processing, and AP reconciliations.
• Experience supporting month-end closing activities and financial reconciliations.
• Strong analytical skills with excellent attention to detail.
• Demonstrated ability to work independently and provide guidance to junior team members.
• Good verbal and written communication skills with the ability to collaborate effectively with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel. Experience with ERP systems (e.g., SAP, Oracle) is preferred.
• Proactive, adaptable, and committed to continuous process improvement.

All offers and/or employment contracts are contingent upon the successful completion of the Firm's pre-employment screening process. This process may include verifying the candidate's identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI-assisted tools for administrative screening purposes only - never for decision-making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and APAC, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and APAC, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed.

Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more.