Finance and Admin Assistant

Institute of Singapore Chartered Accountants (ISCA); Johor Bahru; On-site; MYR 50,000 - 75,000; Full time

Job summary

Institute of Singapore Chartered Accountants (ISCA) is seeking a Finance Assistant in Malaysia to support the Finance team with accounts payable, payment processing, and customer billing. You will collaborate with Business Partners and internal stakeholders to ensure timely and accurate transactions, maintain records, and assist with month-end closing and finance projects.

The role requires 5+ years of experience in AP or finance administration, familiarity with multi-entity organisations, and

Qualifications

• Minimum 5 years of experience in accounts payable, finance administration or executive support.
• Experience in multi-entity organisations and multinational corporations would be an advantage.
• Strong attention to detail and integrity when handling confidential data (PDPA understood).

Responsibilities

• Assist accounts payable and payment processing in line with policies and approvals.
• Support customer billing and respond to queries related to invoices and payment status.
• Provide general office administration support for the Malaysia office and coordinate with service providers and facilities.
• Support month-end closing, audits and ad hoc finance projects.

Skills

AP processes

Internal controls

Organization & follow-up

Confidential data handling

Tools

Microsoft Office

Excel

Oracle Netsuite

Job description

This role supports the Finance team. Key responsibilities include accounts payable, payment processing, and supporting customer billing, responding to finance-related queries from the business teams and providing general office administration support. The role works closely with Business Partners and internal stakeholders to ensure transactions and requests are handled accurately and on time.

1. Accounts payable and payments

• Support accounts payable activities in accordance with approved policies, limits and internal controls.
• Coordinate invoice and payment approvals with Business Partners and authorised approvers, and follow up on outstanding items.
• Review payment requests and supporting documents for completeness and accuracy before processing
• Maintain accurate payment records and promptly elevate issues that may affect payment timelines or vendor relationships.

2. Customer billing and Business Partner support

• Support the preparation and issuance of customer billings.
• Respond to Business Partner and customer queries relating to invoices, billings and payment status, and coordinate the resolution of discrepancies.
• Maintain clear records of outstanding queries and follow up with the relevant parties to ensure timely resolution.

3. Office administration

• Provide general administrative support for the Malaysia office and assist with day-to-day office operations.
• Coordinate service providers, facilities matters, correspondence and document filing.
• Support meetings, activities and other office requirements as needed.

4. General finance and administrative support

• Maintain orderly physical and digital records for finance and office administration, in line with data protection and confidentiality requirements.
• Support month-end closing, audit requests and ad hoc Finance projects.
• Perform other finance and administrative duties as assigned by the Finance Team or management.

Job Requirements

Qualifications and experience

• At least 5 years of experience in accounts payable, finance administration or executive support.
• Experience working in multi-entity organisations and multinational corporations (MNCs) would be an advantage.

Skills

• Good working knowledge of AP processes and internal controls.
• Proficient in Microsoft Office, Excel; familiarity with Oracle Netsuite is an advantage.
• Strong organisation and follow-up skillsPersonal attributes
• Meticulous, with a high level of accuracy.
• Discreet and trustworthy in handling confidential and personal data (e.g. identity documents), in compliance with the PDPA.
• Proactive and persistent in chasing approvals, while remaining courteous and professional.
• Service-oriented and responsive to Business Partner queries.

Personal attributes

• Meticulous, with a high level of accuracy.
• Discreet and trustworthy in handling confidential and personal data (e.g. identity documents), in compliance with the PDPA.
• Proactive and persistent in chasing approvals, while remaining courteous and professional.
• Service-oriented and responsive to Business Partner queries.