Finance & Admin Executive

Smartsalary; Kuala Lumpur; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Paid annual leave

Medical benefits

Statutory EPF/SOCSO/EIS contributions

Monthly team activities

Annual overseas company gathering

Job summary

SmartSalary's Malaysia team is seeking a hands-on administrator to support daily operations and finance tasks, with some HR coordination. The role suits someone who enjoys organizing details in a growing business.

Responsibilities include supplier coordination, purchasing, invoice handling, payments, reconciliations and maintaining records, plus onboarding and recruitment support as needed. Fluent Mandarin and English are required to collaborate with the Mandarin-speaking management team.

Qualifications

• Bachelor's degree or higher in Accounting, Finance, Business or related field.
• 2–4 years of experience in administration, finance support or business operations.
• Good Excel skills and careful handling of documents, reconciliations and records.
• Working proficiency in Mandarin and English; Mandarin required for day-to-day coordination.

Responsibilities

• Handle daily administration, including supplier coordination, purchasing, document management and new-hire arrangements.
• Organise invoices, expense claims and payment requests; maintain payment records, assist with reconciliations, and follow up on customer billing and receivables.
• Prepare monthly records and coordinate with accounting, tax and payroll service providers.
• Maintain basic employee records, attendance and leave information, and assist with recruitment and onboarding or offboarding arrangements.
• Keep the team lead updated on outstanding tasks, payments, collections and matters requiring attention.

Skills

Excel skills

Bilingual Mandarin & English

Education

Bachelor's degree or higher in Accounting, Finance, Business or related field

Job description

You will help keep SmartSalary's Malaysia team running smoothly. The role focuses on day-to-day administration and finance support, with some HR coordination. It suits someone who enjoys organising details and taking a hands-on approach in a growing team.

What You'll Do

Handle daily administration, including supplier coordination, purchasing, document management and new-hire arrangements.

Organise invoices, expense claims and payment requests; maintain payment records, assist with reconciliations, and follow up on customer billing and receivables.

Prepare monthly records in line with approval procedures and coordinate with external accounting, tax and payroll service providers.

Maintain basic employee records, attendance and leave information, and assist with recruitment and onboarding or offboarding arrangements.

Keep the team lead updated on outstanding tasks, payments, collections and matters requiring attention.

What We're Looking For

A bachelor's degree or higher, preferably in Accounting, Finance, Business, Human Resources or a related field.

2-4 years of experience in administration, finance support or business operations, with hands-on exposure to both administration and routine finance tasks. HR experience is an advantage.

Good Excel skills and careful handling of documents, reconciliations and records.

Working proficiency in both Mandarin and English. Mandarin is required for day-to-day coordination with our Mandarin-speaking management team. Bahasa Malaysia is an advantage.

A hands-on, dependable approach and sound judgement when handling financial and employee information.

About SmartSalary

SmartSalary is a China-founded HRMS technology company focused on international markets, with offices in Jakarta, Kuala Lumpur and Bangkok. We work with clients and colleagues across different markets, value local expertise, and encourage open communication and practical problem-solving.

We offer paid annual leave and medical benefits, make full statutory EPF, SOCSO and EIS contributions, organise monthly team activities, and bring our teams together for an annual overseas company gathering and celebration.