Admin & Finance Executive

Geniusets Sdn.Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Five-day work week

Regular office hours

Central Kuala Lumpur location

Cross-regional environment

Exposure to AI projects

Job summary

Geniusets Sdn.Bhd. in Kuala Lumpur is seeking an Admin & Finance Executive to support daily administration, basic finance processes and local operations while collaborating with our Singapore HQ, China teams and Malaysian partners.

You will manage invoices, receipts, payments and bookkeeping support, assist with onboarding, HR administration, travel arrangements and meetings, and help coordinate office purchases and records.

Qualifications

• Fluent in business English; strong written and verbal communication.
• Experience in administration, finance, accounting or HR preferred.
• Able to work independently and take ownership.
• Proficient in MS Word and Excel.

Responsibilities

• Manage daily office administration and operations.
• Process invoices, receipts, expenses and supporting documents; basic bookkeeping support.
• Coordinate with teams in Singapore, China and Malaysia.
• Assist with onboarding, attendance and HR administration; meetings and travel arrangements.

Skills

Detail-oriented

Strong communication

MS Word & Excel

Tools

Microsoft Word

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are a Singapore-headquartered software and AI technology company with research, development and business teams in China.

As we continue expanding across Southeast Asia, we are building our local team in Kuala Lumpur and are looking for an Admin & Finance Executive to join us.

This is one of the early positions within our Malaysia operations. You will support the company’s daily administration, basic finance processes and local operations while working closely with our Singapore headquarters, China teams and local service partners in Malaysia.

Key Responsibilities

Administration & Operations:

• Manage daily office administration and operational matters
• Organise and maintain company documents, contracts and records
• Coordinate office purchases and suppliers
• Assist with meetings, travel arrangements and business activities
• Support employee onboarding, attendance and basic HR administration
• Assist with the daily operations of the Malaysia entity
• Coordinate with teams in Singapore, China and Malaysia

Finance Support:

• Organise invoices, receipts, expenses and supporting documents
• Process payments, reimbursements and expense records
• Perform basic bank transaction and account reconciliation
• Liaise with accountants, auditors, company secretaries, banks and suppliers
• Prepare supporting documents for bookkeeping, tax filing and audits

You will not be required to handle full-set accounts independently. Professional accountants and external service providers will provide the necessary support.

Language Requirements

English is the most important language requirement for this position.

Candidates should be able to:

• Communicate fluently in spoken and written English
• Handle business emails, telephone calls, meetings and documents independently
• Communicate confidently with banks, accountants, auditors, company secretaries, suppliers and other external parties

Additionally:

• Mandarin: Basic reading and daily communication
• Bahasa Malaysia: Basic reading and daily communication
• Business-level Mandarin or Bahasa Malaysia is not required.

What We Are Looking For

• Detail-oriented, responsible and reliable
• Strong communication, coordination and follow-up skills
• Able to work independently and take ownership of assigned tasks
• Proficient in Microsoft Word and Excel
• Experience in administration, finance, accounting or HR is preferred
• Basic accounting or bookkeeping knowledge is an advantage
• Interested in the software, technology and AI industries
• Willing to contribute to the growth of a new local team

We value strong business English, responsibility, learning ability and execution skills more than a perfect résumé.

What We Offer

• Five-day work week
• Regular office hours
• Central Kuala Lumpur office location
• International and cross-regional working environment
• Exposure to software development, AI and enterprise digitalisation projects
• Opportunity to participate in building the Malaysia team from an early stage
• Future career development in Office Management, Finance, HR or Operations