Finance & Admin Specialist — Malaysia (HR & Ops)

Smartsalary; Kuala Lumpur; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Paid annual leave

Medical benefits

Statutory EPF/SOCSO/EIS contributions

Monthly team activities

Annual overseas company gathering

Job summary

SmartSalary's Malaysia team is seeking a hands-on administrator to support daily operations and finance tasks, with some HR coordination. The role suits someone who enjoys organizing details in a growing business.

Responsibilities include supplier coordination, purchasing, invoice handling, payments, reconciliations and maintaining records, plus onboarding and recruitment support as needed. Fluent Mandarin and English are required to collaborate with the Mandarin-speaking management team.

Qualifications

• Bachelor's degree or higher in Accounting, Finance, Business or related field.
• 2–4 years of experience in administration, finance support or business operations.
• Good Excel skills and careful handling of documents, reconciliations and records.
• Working proficiency in Mandarin and English; Mandarin required for day-to-day coordination.

Responsibilities

• Handle daily administration, including supplier coordination, purchasing, document management and new-hire arrangements.
• Organise invoices, expense claims and payment requests; maintain payment records, assist with reconciliations, and follow up on customer billing and receivables.
• Prepare monthly records and coordinate with accounting, tax and payroll service providers.
• Maintain basic employee records, attendance and leave information, and assist with recruitment and onboarding or offboarding arrangements.
• Keep the team lead updated on outstanding tasks, payments, collections and matters requiring attention.

Skills

Excel skills

Bilingual Mandarin & English

Education

Bachelor's degree or higher in Accounting, Finance, Business or related field

Job description

SmartSalary's Malaysia team is seeking a hands-on administrator to support daily operations and finance tasks, with some HR coordination. The role suits someone who enjoys organizing details in a growing business.

Responsibilities include supplier coordination, purchasing, invoice handling, payments, reconciliations and maintaining records, plus onboarding and recruitment support as needed. Fluent Mandarin and English are required to collaborate with the Mandarin-speaking management team.