FINANCE & HR EXECUTIVE

Soonest Express (M) Sdn Bhd; Penang; On-site; MYR 56,000 - 100,000; Full time

Job summary

Soonest Express (M) Sdn Bhd in Penang, Malaysia, is seeking an Accounts & HR Executive to manage finance and human resources operations. The role covers AR, AP, GL, fixed assets, reconciliations, invoicing, and payroll processing, with HR duties such as onboarding and records maintenance.

You will liaise with auditors, tax agents, and HQ to ensure regulatory compliance, accurate reporting, and data confidentiality across multiple branches.

Qualifications

• Diploma or Degree holder in Accounting, Finance, Business Administration, or related field.
• 3–5 years of relevant experience in finance and human resources functions.
• Familiarity with Malaysia taxation and regulatory compliance (VAT, withholding tax, corporate income tax).
• Experience with payroll processing and HR compliance under Malaysia labour laws is a plus.
• Proficient with MS Office applications and able to maintain confidentiality.

Responsibilities

• Maintain full set of accounts: AR, AP, GL, and fixed assets.
• Handle day-to-day accounting tasks including bank reconciliations, invoice validation, and payments.
• Prepare and issue invoices, resolve discrepancies with internal teams, and ensure proper approvals.
• Process payments via cheque and internet banking (TT) and perform AR collections as per SOP.
• Coordinate month-end and year-end close with HQ Finance Team; assist with tax filings.
• Coordinate with banks, auditors, tax agents, and government authorities.
• Assist with staff expense claims and HR reporting; manage recruitment and payroll processing.
• Maintain HR records, administer onboarding/offboarding, and ensure compliance with Malaysia labour laws.

Skills

English communication

Mandarin (optional)

Attention to detail

Education

Diploma or Degree in Accounting/Finance/Business Admin

Tools

MS Word

MS Excel

PowerPoint

ERP Software

Job description

Maintain full set of accounts: AR, AP, GL, and fixed assets.

Handle day-to-day accounting tasks including bank reconciliations, invoice validation, and payments.

Prepare and issue invoices based on Purchase Orders and Quotations; resolve discrepancies with internal teams.

Ensure all invoices are properly supported and approved according to internal SOP.

Process payments via cheque and internet banking (TT).

Perform AR collections in accordance with company SOP.

Ensure accurate and timely data entry into the accounting system.

Handle month-end and year-end closing with the HQ Finance Team (Soonest Global Group).

Prepare and submit tax filings (e.g., VAT, withholding tax, corporate income tax) in accordance with Malaysia regulations.

Coordinate with banks on financial transactions and documentation (e.g., TT, invoice financing).

Liaise with auditors, tax agents, and government authorities during audits and tax reviews.

Assist with staff expense claims and reporting.

HR & Administrative

Handle in recruitment, onboarding/offboarding, and payroll processing.

Maintain up-to-date employee records and HR databases.

Handle procurement and general office administration tasks.

Develop and implement HR policies aligned with Malaysia labour laws and company standards.

Ensure HR and administrative compliance with legal and company requirements.

Coordinate with external parties (e.g., auditors, legal advisors, government offices, and company secretary).

Maintain an organized filing system for finance, HR, and company documents.

Reporting & Ad-Hoc

Prepare daily/monthly/quarterly/Yearly reports for HR & Finance.

Provide support to other Malaysia branches as and when required.

Perform other administrative or ad-hoc tasks as assigned by local or overseas managers.

Requirements:

Diploma or Degree holder in Accounting, Finance, Business Administration, or a related field.

Minimum 3–5 years of relevant experience in finance, accounting, and human resources functions.

Familiarity with Malaysia taxation and regulatory compliance (e.g., VAT, withholding tax, corporate income tax).

Experience with payroll processing, social security, provident fund, and HR compliance under Malaysia labour laws will have an added advantage.

Good command of English (both written and spoken)

Good command of Mandarin (both written and spoken) will be an added advantage

Proficient in MS Microsoft Word, Excel, and Power Point applications.

Strong attention to detail, accuracy, and ability to maintain confidentiality.

Good working attitude, have responsibilities, well organized, service mind, hardworking and able to perform and ability to multi-task working under pressure.

Able to perform multitasks in order to support and assist the department on a daily basis

Previous work in Freight Forwarding trade would be an added advantage

Candidates who can start work immediately or on short notice will have an added advantage

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?
• Which of the following languages are you fluent in?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have as an Accounts and Finance Executive?
• How many years' experience do you have as a human resources administrator?
• Do you have experience using ERP Software?