Executive / Senior Executive, Company Secretary

Private Advertiser; Petaling Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

Private Advertiser seeks an Executive / Senior Executive, Company Secretary to support in preparing resolutions, minutes, and secretarial documents for statutory compliance. The role involves advising on compliance requirements and ensuring timely lodging of forms with the Companies Commission of Malaysia.

It also includes maintaining statutory records and liaising with authorities, while staying current with corporate law changes.

Qualifications

• Diploma/degree in corporate or related discipline; pursuing or ICSA graduate.
• Executive: 1–2 years in relevant field; able to work independently and multi-task.
• Senior Executive: 2–3 years in relevant field; capable of independent work and meticulousness.

Responsibilities

• Assist in preparing resolutions, minutes of meetings and other secretarial documents.
• Assist in providing advice on compliance requirements.
• Ensure all statutory forms and returns are lodged with SSM within deadlines.
• Maintain statutory records and submit returns to SSM.
• Liaise with SSM and authorities on company secretarial matters.
• Support in daily administrative and secretarial functions.
• Stay updated with changes in corporate laws and regulations.
• Other duties as assigned by management.

Education

Diploma / Degree in Corporate Administration, Business Administration, or related disciplines, pursuing or ICSA graduate

Tools

MS Office

MyCoID

MBRS system

Job description

Executive / Senior Executive, Company Secretary

Assist in preparing resolutions, minutes of meetings and other secretarial documents

Assist in providing advice on compliance requirements

Ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines

Ensure proper maintenance of statutory records and submission of statutory returns to SSM

Liaise with SSM and other relevant authorities in connection with company secretarial matters

Support the Company Secretary in daily administrative and secretarial functions

Stay up-to-date with changes in corporate laws and regulations.

Any other duties as and when assigned by the management.

Qualifications :

Diploma / Degree in Corporate Administration, Business Administration, or other related disciplines, pursuing or ICSA graduate.

For Executive post - At least 1 - 2 years of experiences in relevant field, able to work independently, multi-task and is meticulous.

For Senior Executive post - At least 2-3 years of experiences in relevant field, able to work independently, multi-task and is meticulous.

Good written and verbal English, Bahasa Malaysia and additional language (added advantage) communication skills.

Candidate with accountability, independent, passion, friendly and good in communication.

Proficient in MS Office (Word and Excel), MyCoID, MBRS system for online submissions to SSM.