Assistant Manager - Company Secretarial

WCT Berhad; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

WCT Berhad in Malaysia seeks a qualified Company Secretary to oversee statutory meetings, maintain corporate records, and ensure compliance with Bursa Malaysia and regulatory requirements. You will organise board and committee meetings, prepare agendas and minutes, liaise with regulators, and manage shareholder communications.

The ideal candidate is an ICSA graduate, MAICSA member with 7–8 years in a public-listed environment and strong knowledge of the Companies Act 2016 and Listing

Qualifications

• ICSA qualification and MAICSA membership are required.
• 7-8 years of relevant experience in a company secretarial environment (public listed).
• Strong knowledge of the Companies Act 2016, SSM requirements, Listing Requirements and Malaysian governance framework.
• Excellent interpersonal and communication skills, able to liaise with people at all levels.
• Proactive, meticulous and capable of working independently in a fast-paced setting.

Responsibilities

• Organise and attend all statutory or other meetings of the Group as required by law.
• Organise and attend shareholder meetings including AGM with regulatory compliance.
• Prepare and review board/committee meeting agendas, minutes and resolutions.
• Ensure timely filing of statutory forms with SSM, Bursa Malaysia and other authorities.
• Maintain and update the Group’s Statutory Records and Registers.
• Liaise with regulators, auditors, lawyers and other stakeholders on company secretarial matters.
• Ensure accurate and timely announcements to Bursa Malaysia (e.g., results, material transactions).
• Manage shareholder communications, dividends, and annual reports/circulars to shareholders.
• Stay updated on changes in Companies Act and regulatory guidelines to ensure ongoing compliance.

Skills

Regulatory compliance

Communication skills

Independent & proactive

Attention to detail

Education

ICSA graduate

MAICSA member

Job description

Job Responsibilities

1. Organise and attend all statutory or other meetings of the Group in which the attendance of a Company Secretary is required by the relevant laws, rules or regulations including Board meetings and Board Committees meetings.
2. Organise and attend shareholder meetings, including the Annual General Meeting, ensuring compliance with legal and regulatory requirements.
3. Prepare and review board and committee meeting agendas, minutes, resolutions, and other necessary documentation.
4. Ensure timely and accurate of all statutory forms and documents prepared for filing to SSM, Bursa Malaysia, Securities Commission and all other relevant regulatory body or authority and ensure timely submission and filing of the same.
5. Monitor and maintain the Group’s Statutory Records and Registers and ensure the same are up-to-date and accurate at all times.
6. Liaise with external regulatory authorities (SSM, Bursa Malaysia etc), auditors, legal advisors and other stakeholders in connection company secretarial matters.
7. Ensure accurate and timely preparation and release of announcements to Bursa Malaysia (e.g., financial results, material transactions).
8. Manage shareholder communication, dividend payments, and the issuance of annual reports and circulars to shareholders.
9. Stay abreast of all new amendments or developments in relevant laws, rules and regulations including the Companies Act, 1965, the Listing Requirements of Bursa Malaysia, Capital Markets & Securities Act 2007 and Guidelines issued by the Securities Commission and to advise on the necessary actions ensuring ongoing compliance.

Job Qualification

1. Must be ICSA graduate and a member of MAICSA
2. 7-8 years relevant working experience in company secretarial environment with a public listed company.
3. Good knowledge of the Companies Act 2016, SSM requirements, Listing Requirements, Malaysian Code on Corporate Governance and other relevant regulatory requirements.
4. Good interpersonal and communication skill, able to work well with people at all levels.
5. Proactive, meticulous, and able to work independently in a fast-paced working environment.