Company Secretarial Executive

Pinnacle Consulting Group Sdn Bhd; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Job summary

Pinnacle Consulting Group Sdn Bhd in Kuala Lumpur is seeking a detail-oriented Corporate Secretarial Assistant to support the senior team and directors. You will assist with client portfolios and handle corporate secretarial compliance under the Companies Act and related laws.

You will prepare resolutions, draft minutes and letters, and liaise with SSM and other authorities. Proficiency with SSM MyCoID/CRS and MBRS is preferred.

Qualifications

• Candidate must possess at least SPM, Diploma or Degree in Finance/Accountancy/Banking/Secretarial or equivalent.
• At least 2–3 years of relevant working experience.
• Time management skills essential to meet deadlines.
• Responsible, organized, and able to work independently.
• Good interpersonal skills and strong communication skills.
• 5 working days a week.

Responsibilities

• Assist senior and director in handling a portfolio of clients.
• Assist in carrying out corporate secretarial compliance works under the Companies Act and related laws.
• Draft administrative correspondences, including minutes and business letters.
• Correspond with clients and authorities (e.g., SSM) on corporate secretarial matters.
• Update and maintain all relevant records, books, forms and documents.
• Monitor deadlines and follow-up dates.
• Carry out other admin or ad hoc duties as required by director.
• Prepare resolutions and submit forms to SSM including AGM/EGM.

Skills

Interpersonal skills

Communication skills

Time management

Education

SPM/ Diploma/ Degree in Finance/Accountancy/Banking/Secretarial

Tools

SSM MyCoID/CRS

MBRS

Job description

Assist senior and director in handling a portfolio of clients

Assist in carrying out corporate secretarial compliance works to ensure compliance with the requirements of the Malaysian Companies Act and other relevant laws. This includes company incorporations, striking-off companies, preparation of directors/shareholders resolutions for on-going corporate secretarial matters, opening of bank accounts and change of signatories, submitting forms to SSM etc.

Draft administrative correspondences, including minutes and business letters

To correspond with clients, Suruhanjaya Syarikat Malaysia and other relevant authorities in connection with Company Secretarial matters.

Computer literate and familiar with SSM MyCoID/CRS and MBRS

Update and maintain all relevant records, books, forms and documents.

Monitoring deadlines and follow-up dates

Other admin or ad hoc duties as required or instructed by director (ie issuing official receipts etc)

Responsible in carrying out all aspects of company secretarial functions (e.g, preparing resolutions, AGM/EGM & submit forms to SSM).

Familiar with Companies Act 2016, able to do on line submission of docs eg INCORPORATION, ROA, ROM, A. RETURN & F.STATEMENTS (MBRS)

Requirements

Candidatemust possess at least SPM, Diploma, Degree in Finance/Accountancy/Banking/Secretarial or equivalent.

At least 2 - 3 years relevant working experience

Time management skill essential to meet deadlines.

Responsible, organized, and able to work independently.

Good interpersonal skills and strong communication skills.

5 working days a week.