Secretarial Admin

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Private Advertiser in Malaysia seeks a diligent corporate secretary to assist with day-to-day duties, maintain records and ensure compliance with statutory requirements.

You will prepare documents for directors and shareholders, handle SSM submissions, and coordinate with management, auditors, lawyers, and authorities while safeguarding confidential information. Fresh graduates are welcome to apply with relevant qualifications.

Qualifications

• Diploma/Degree in Corporate Administration, Business Administration, Secretarial Studies, Law or related field.
• Experience in a company secretarial firm or corporate secretarial department is an advantage.
• Familiarity with SSM/MyCoID and Malaysian Companies Act 2016 will be an added advantage.
• Fresh graduates with relevant qualifications are welcome to apply.
• Good command of English and Bahasa Malaysia.
• Organized, responsible, detail-oriented, and able to handle confidential information.
• Good computer and documentation skills.

Responsibilities

• Assist with day-to-day company secretarial duties.
• Prepare and maintain statutory documents, registers, resolutions, and company records.
• Assist with SSM submissions, filings, and compliance requirements.
• Prepare documentation relating to appointment/resignation of directors, shareholders, share transfers, and other corporate changes.
• Monitor statutory deadlines and ensure timely submissions.
• Organize and maintain proper filing of corporate and legal documents.
• Liaise with management, accountants, auditors, lawyers, and relevant authorities when required.
• Provide administrative support for corporate matters across the company and its related entities.

Skills

English

Bahasa Malaysia

Detail-oriented

Education

Diploma/Degree in Corporate Administration

Diploma/Degree in Business Administration

Diploma/Degree in Secretarial Studies

Diploma/Degree in Law

Job description

Assist with day-to-day company secretarial duties.

Prepare and maintain statutory documents, registers, resolutions, and company records.

Assist with SSM submissions, filings, and compliance requirements.

Prepare documentation relating to appointment/resignation of directors, shareholders, share transfers, and other corporate changes.

Monitor statutory deadlines and ensure timely submissions.

Organize and maintain proper filing of corporate and legal documents.

Liaise with management, accountants, auditors, lawyers, and relevant authorities when required.

Provide administrative support for corporate matters across the company and its related entities.

Requirements

Diploma/Degree in Corporate Administration, Business Administration, Secretarial Studies, Law, or a related field.

Experience in a company secretarial firm or corporate secretarial department is an advantage.

Familiarity with SSM/MyCoID and Malaysian Companies Act 2016 will be an added advantage.

Fresh graduates with relevant qualifications are welcome to apply.

Good command of English and Bahasa Malaysia.

Organized, responsible, detail-oriented, and able to handle confidential information.

Good computer and documentation skills.